Administrative Specialist

Summary The United States Probation Office for the Southern District of Mississippi is accepting applications for the position of Administrative Specialist. The Administrative Specialist performs and coordinates administrative, technical, and professional work related to multiple administrative functions (such as, but not limited to, human resources and procurement). This includes ensuring compliance with the appropriate guidelines, policies, and approved internal controls. Requirements Conditions of Employment Applicants must be citizens of the United States of America or be eligible to work in the United States. A background investigation with law enforcement agencies, including fingerprint and criminal records checks will be conducted. In addition, as conditions of employment, incumbent will be subject to updated background investigations every five years or as deemed necessary. Any applicant selected for a position will be hired provisionally pending successful completion of the investigation. This position is subject to mandatory Electronic Funds Transfer (EFT) for payment of net pay. Qualifications Two years specialized experience. Specialized experience is defined as progressively responsible employment in the human resources or financial or business field utilizing rules, regulations, practices, and principles of human resources or financial administration or accounting and involves the routine use of a variety of office equipment and applications, such as word processing, email, spreadsheet, automated human resources management and financial systems, and other computer-based systems. The applicant must have a positive attitude, deliver excellent customer service, and be detail oriented. Strong analytical skills, excellent organizational skills, willingness to learn and participate in a team environment, ability to respond to requests on short notice, and the ability to manage multiple tasks are essential. Education Master's Degree from an accredited college or university, preferably in a field of academic study such as accounting, business or public administration, or human resources. Additional information This is a continuation of duties from the Duties section of this announcement. Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property. Coordinates with Treatment Specialist to conduct regular monitoring visits of contract agencies and service providers as provided in national policy, to include evaluation and monitoring of contract performance to ensure compliance of contracted obligations. Maintain paper and computerized records of test results and inventory of test cups. Review treatment invoices to certify services delivered according to procurement and contracting guidelines ensuring appropriate disbursement of funds. Monitor, coordinate, and react to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, and security. Adhere to the Guide to Judiciary Policy and Judiciary Procurement Program Procedures on procurement practices. Prepare spreadsheets and maintain databases to track certain expenditures. Adhere to the court unit's internal control procedures. This position may require travel. The incumbent is expected to use his or her personal vehicle (POV) and will be reimbursed for gas mileage at the current GSA mileage reimbursement rate. Participate in special projects related to administrative service functions. Other duties as assigned. Disclosures: The United States Probation Office reserves the right to modify the conditions of this vacancy announcement, or fill multiple positions from this vacancy announcement, to withdraw the announcement, or to fill the position sooner than the closing date without prior written notice. The United States Probation Office requires employees to adhere to a Code of Conduct for Judicial Employees. The Court will not reimburse candidates for travel in connection with interviews or pay for any relocation expenses. We appreciate your interest in employment with our district. ~THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER~ Read more Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. The U. S. Probation Office falls within the Judicial Branch of the U. S. Government. Judiciary employees serve under "Excepted Appointment" and are considered "At-Will" employees. Benefits include participation in the Federal Employees' Retirement System which contributes to the Social Security Retirement Program, Federal Employees' Health Benefits, Federal Employees' Group Life Insurance, Thrift Savings Plan (similar to a 401 K plan with employer matching contributions), paid holidays, and annual and sick leave accrual. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.