Administrative Support Assistant (OA) - Direct Hire Authority

Summary This position is located at the Pine Ride Agency with an official duty station of Pine Ridge, South Dakota and is under the direct supervisory of the Fire Management Officer. This position is responsible for providing administrative support services for fire program. This announcement will be used to fill vacancies utilizing the Direct-Hire Authority (5CFR 337.201). Category rating, veteran's preference, and traditional rating and ranking of applicants do NOT apply for this vacancy. Requirements Conditions of Employment U.S. Citizenship Required You will be required to have federal payments made by Direct Deposit You may be required to successfully complete a probationary/trial period A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. This position has been designated as an Incidental Operator under the Indian Affairs Motor Vehicle Safety Program, therefore, the incumbent will be required annually to acknowledge and certify possession of a valid state driver's license. Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303). GS-5: 1 year of specialized experience equivalent to the GS-4 grade level in the Federal service (obtained in either the public or private sector). This experience must include 3 of the 5 activities: 1) preparing and reviewing correspondence and reports; 2) processing time and attendance records; 3) maintaining off ice filing systems; 4) arranging conferences, meetings, and training sessions; and 5) working and communicating with customers. OR EDUCATION: 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.). GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal service (obtained in either the public or private sector). This experience must include 3 of the 7 activities: 1.) receiving visitors and telephone calls to direct inquiry to appropriate personnel; 2.) maintaining activity calendar, organizing conferences, meetings and training sessions; 3.) proficient in utilizing Microsoft Off ice to generate correspondence, electronic forms, spreadsheets and other electronic tracking records; 4.)monitors suspense dates for program related material, inquiries and projects to ensure completion by established due dates; 5.)coordinating travel arrangements and processing vouchers; 6.) assisting with budget activities including reconciling charge card transactions, recording data in the automated budget tracking system; 7.) prepares purchase requests for off ice supplies, equipment or services; 8.) maintaining office filing systems. EDUCATION: Does not apply at this grade level. GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service (obtained in either the public or private sector). This experience must include 6 of the 11 activities: 1.) proficiently utilize Microsoft Off ice programs and other automated systems for creating travel authorizations; 2.) reviewing travel vouchers; 3.) maintaining time and attendance records; 4.)monitoring financial data; 5.) maintaining program budget activities,; 6.) charge card transactions; 7.) inventory management; 8.)processing purchase requests and generating reports; 9.) coordinating and compiling program data from various resources for reporting purposes and monitoring multiple tasks, or projects to ensure completion by established due dates; 10.) providing guidance or assisting others with budget support activities, travel regulations, time and attendance procedures, charge card policy, inventory management process, and records management schedules; 11.) review purchase requests to ensure proper formatting for the review and approval process. EDUCATION: Does not apply at this grade level. Proficiency Requirement: Applicants must also meet the following proficiency:40 words per minute typing speed based on a five minute sample with three or fewer errors. All qualification requirements must be met by the closing date of this announcement. Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Additional information Indian Preference Policy: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC Section 472). Verification form BIA-4432 must be submitted with the application if claiming Indian Preference. No other documents will be accepted as proof of Indian Preference. All new hires earn the beginning salary of their pay grade (Step 1). See 2025 Salary Tables and select the pay chart for Pine Ridge, South Dakota. If no specific chart is listed for this geographic location, see the "rest of U.S." chart. TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FORDUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE. TELEWORK: Indian Affairs has determined that the duties of this position are suitable for telework only during an emergency or natural disaster. The full performance level of this position is GS-7. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. This position has been designated as an Incidental Operator under the Indian Affairs Motor Vehicle Safety Program and requires the incumbent to operate a motor vehicle in order to properly carry out his/her assigned duties but whose principal duties are not operating a motor vehicle and his/her position is not classified as a motor vehicle operator. The incumbent will be required initially and annually to acknowledge and certify possession of a valid state driver's license. CAREER TRANSITION ASSISTANCE PROGRAMS: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . This is a Bargaining Unit position, for more information see USA Jobs What are bargaining units? Read more Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.