Administrative Assistant (Cottage Brook Apartments)

Responsibilities

• Provide office support, including: maintain files, order office supplies thru real page and vendor partner, handle incoming & outgoing mail, and overnight shipping.
• Assist department operations, including: create department check requests, file paid invoices, prepare organizational charts and presentations, book meetings, and set up conference rooms.
• Provide backup for special projects as needed.
• Support office staff maintenance and scheduling work orders with Maintenance Supervisor and Maintenance Tech.
• Ensure all files are kept organized and confidential.
• Collect and process rent checks accordingly.
• Maintains a clean and fully stocked office space.

Requirements

• High School diploma or GED.
• Less than 1 year of related work experience.
• Excellent organizational and administrative skills.
• Experience with computer systems, particularly Microsoft Office Suite.
• Ability to plan, organize, and prioritize work.
• Outstanding customer service skills.
• Ability to work with a diverse group of people and personalities.
• Ability to comprehend and communicate complex verbal information in English to stakeholders.

Preferred Qualifications

• Prior experience with office support.