Administrative Assistant, Legal Team
Company
ID.me
Location
McLean, VA
Type
Full Time
Job Description
Company Overview
ID.me is a high-growth enterprise software company that simplifies how people prove and share their identity online. The company empowers people to control their data through a portable and trusted login, which means they don’t need to create a new password when visiting sites that have the ID.me button. ID.me’s digital identity network has over 117 million registered members, and is used by fourteen federal agencies, agencies in 30 states and over 600 corporations for secure identity proofing and verification.
ID.me’s technology meets the federal standards for consumer authentication set by the Commerce Department and is approved as a NIST 800-63-3 IAL2 / AAL2 credential service provider by the Kantara Initiative. In addition to helping people control their credentials and data, the company’s “No Identity Left Behind” initiative strives to expand digital access and inclusion for all people. The company offers multiple pathways to identity verification – online self-serve, live video chat agents, and in person. ID.me is passionate about building a robust identity network that does not compromise access for traditionally underserved groups.
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ID.me has received numerous awards including Deloitte’s 2023 Technology Fast 500, Washington Business Journal’s Fastest Growing Companies, Entrepreneur Magazine’s 100 Brilliant Companies and Wall Street Journal’s Startup of the Year finalist. In recent quarters, ID.me announced it raised $132 million in Series D funding, led by Viking Global Investors with participation from CapitalG, Morgan Stanley Counterpoint, FTV Capital, PSP Growth, Auctus Investment Group, Moonshots Capital, and Scout Ventures. ID.me’s most recent round brings the total investment in ID.me to over $275 million since its founding in 2010.
Administrative Assistant (Legal Team)
Location: McLean, Virginia office (5 days/week)
ID.me is seeking a detail-oriented and proactive Administrative Assistant to join our team and provide essential administrative support across various corporate legal matters. This role is instrumental in ensuring smooth legal operations through precise document management, research, and organizational support.
We’re looking for a highly organized professional with excellent judgment, attention to detail, and the ability to thrive in a fast-paced environment. If you enjoy collaborating with senior managers and executives while managing multiple priorities, this is an excellent opportunity to make an impact.
Responsibilities
- Provide administrative support to the ID.me Legal Team, including organizing and maintaining legal files and folders.
- Proofread and format legal correspondence and other key documents.
- Assist in preparing, formatting, and proofreading legal documents, correspondence, and reports. Ensure proper filing and organization of confidential legal documents, both digital and physical.
- Organize, maintain, and track legal documents, contracts, and records to ensure compliance with company policies, legal requirements, and data protection regulations.
- Manage and track key dates and deadlines related to legal filings, contract renewals, and compliance matters.
- Handle incoming and outgoing mail, including certified letters and documents requiring wet signatures.
- Identify and escalate critical legal issues or changes to the appropriate team members.
- Handle sensitive information with discretion, maintaining strict confidentiality in all matters.
- Gather and manage due diligence materials, including corporate certificates of good standing.
- Maintain legal calendars and deadlines to support workflow efficiency.
Qualifications
- 2-3 years of experience as an Administrative Assistant, or Legal Assistant, ideally within a law firm or corporate legal setting.
- Highly organized, proactive, and detail-oriented, with the ability to manage competing tasks in a dynamic, fast-paced environment.
- Strong proficiency in document editing and Microsoft Office, Google Suite, and Adobe.
- Ability to independently prioritize tasks and make necessary document adjustments with minimal supervision.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Excellent work ethic, verbal and written communication skills, and proven ability to collaborate effectively across teams.
- Demonstrated ability to handle sensitive information with the highest level of confidentiality and discretion.
- Familiarity with general legal documents and terminology preferred.
- Bachelor’s degree preferred.
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The annual base salary listed does include a company bonus, incentive for sales roles, equity and benefits which will be determined based on experience, skills, education, relevant training, geographic location and role.Â
ID.me offers comprehensive medical, dental, vision, health savings account, flexible spending accounts (medical, limited purpose, dependent care, commuter benefit accounts), basic and voluntary life and AD&D insurance, 401(k) with company match, parental leave, ability to participate in unlimited paid time off subject to the terms and conditions of the PTO policy, including 8 company wide holidays, short and long-term disability insurance, accident and critical illness insurance, referral bonus policy, employee assistance program, pet insurance, travel assistant program, wellbeing and childcare discounts, benefit advocates, and a learning and development benefit.
The above represents the anticipated total rewards package for this job requisition. Final offers may vary from the amount listed based on qualifications, professional experiences, skills, education, relevant training, geographic location, and other job related factors.
ID.me maintains a work environment free from discrimination, where employees are treated with dignity and respect. All ID.me employees share in the responsibility for fulfilling our commitment to equal employment opportunity. ID.me does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. ID.me adheres to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, ID.me's policy is to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works. Upon request we will provide you with more information about such accommodations.
Please review our Privacy Policy, including our CCPA policy, at id.me/privacy. If you provide ID.me with any personally identifiable information you confirm that you have read and agree to be bound by the terms and conditions set out in our Privacy Policy.
ID.me participates in E-Verify.
Date Posted
01/27/2025
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