AP & AR Administrative Assistant

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We are currently seeking a part-time AP & AR Administrative Assistant to join our Finance and Accounting team as a crucial link in the food supply chain.

The AP & AR Administrative Assistant will be a part of the AP & AR Team that manages and maintains all items related to Accounts Payable and Accounts Receivable including Vendor/Shipper Invoice payments, Product, Inventory Control procedures, Invoices & Billing. They will work with the entire Accounting department to ensure that AP & AR administrative tasks are being completed and will assist with administrative data and paperwork processing to support the department.

ABOUT THE JOB

This is a part-time position. The starting pay for this position is $17/hour, potentially higher with additional related experience.

The initial schedule will be approximately 20-30 hours per week, broken into 4 to 6 hours per day in the office.

• Provide support to the Controller and AP & AR Supervisor.
• Responsible for document management within the accounting department. This could include scanning all tickets, Bills of Lading, and Manifest, logging Conditions, and filing.
• Print and sort invoices for payment for the AP team. Stuff envelopes and send any check payments via mail.
• Entering Operation & Maintenance Invoices into the Financial Management System for payment.
• Assist with Customer Account Collection calls to customers with outstanding invoices.
• Assist with Month-End Close task items.
• Maintain and update department Excel logs as needed.
• Assist with providing 1 hour Lunch relief for the Cashier on a rotating schedule.
• Provide backup as necessary to members of the AP & AR team.
• Performs other related duties as assigned or as necessary. Remains flexible and adaptable in work schedules and work assignments as defined by departmental and organizational needs. 

ABOUT YOU

SKILLS & ABILITIES

• Knowledge and use of standard office equipment and procedures necessary
• Knowledge and use of computer and Microsoft applications required.
• Strong interpersonal skills and ability to work well on a team
• Self-starter with the ability to work with minimal supervision
• Excellent communication skills
• Strong basic math skills

QUALIFICATIONS

• High School Diploma or equivalent is required
• 1 year of experience in an office setting is preferred. Previous experience in either administrative or accounting support is helpful. 

ABOUT US

John Vena Inc. Specialty Produce (JVI) is a family-owned produce wholesaler supplying specialty and tropical fruit, vegetables, and herbs to companies large and small throughout the Northeast region. We've been in business since 1919 and are still operated by the same family. Our home is in the Philadelphia Wholesale Produce Market on Essington Avenue in Southwest Philadelphia. We may work behind the scenes, but you can’t miss our facility – the building is more than a quarter mile long!

The produce industry is fast-paced, and we bring a lot of energy to the table to make sure the freshest products get from our partner farms to our foodservice and retail customers seven days a week. Our team is committed to providing the best possible service, working collaboratively, and acting with integrity. We are looking for people that share these values-- and our love of good food to join our team.

Our diverse, fun-loving 80+ team members are the most important part of our business and a part of our extended family. To make sure our people and their families are taken care of, we offer:

• Competitive compensation rates
• Retirement plans with employer match, if eligible
• Employee perks and events
• On-the-job training and opportunities for growth