Assistant Coordinator

Major/Key Accountabilities

• Coordinate meetings (mainly virtual) across multiple time zones
• Arranging events including co-ordination of lunches, dinners / bigger team events
• Proactive organization and coordination of business trips, including booking and arranging travel, visas, transport and accommodation.
• Assisting with administrative duties, processing purchase orders, invoices and expense claims using company-specific systems (Concur Expense management, Coupa PO & Invoice Management, Vendor management)
• Collate and produce high-standard documents for a variety of forums including team and management meetings
• Working closely with HR to onboard new starters / create induction plans
• Participation in current department projects and other tasks as required
• Able to pick up new responsibilities from the team / ad-hoc requests
• Working closely with other EAs across the ELT / in the business and building rapport
• Building relationships with senior stakeholders

Key contacts

Internal:

• EAs to Brambles Executive Leadership Team
• Brambles Executive Leadership Team
• Business leaders and stakeholders at all levels

Qualifications

Essential Qualifications:

• Windows operating system
• Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Concur

Desirable Qualifications:

• Coupa
• Condeco

Experience

• Experience working in an environment requiring professionalism and confidentially
• Experience of working as part of a team and on own initiative
• Experience of working in a fast-paced environment with multiple stakeholders across different time zones
• Flexibility to work outside of core hours in line with business requirements

Skills and Knowledge

• Strong organizational and time management skills
• Ability to adapt and work with a team
• Ability to prioritize and manage multiple tasks
• Exhibit good judgment and decision-making skills
• Ability to meet tight deadlines, shift gears quickly, and work well under pressure
• Strong verbal and written communication skills
• Ability to work independently, be a self-starter and demonstrate initiative
• Must possess a high level of confidentiality and discretion
• Demonstrate flexibility and excellent work ethic
• Ability to work overtime in line with business requirements

Languages

Essential:

• English