Executive Admin Associate - VP, DBU International Operations

DESCRIPTION

We are looking for a talented Executive Admin Associate - VP, DBU International Operations to join our team specializing in General Management for our Distribution Business Unit in Johannesburg, Gauteng, South Africa.

Provide extensive personal and administrative support to the Vice President - DBU International Operations. Expected to be fully aware of their executive's goals and support to achieve strategic objectives through efficiency and collaboration. Ability to complete work with a limited degree of supervision.

In this role, you will make an impact in the following ways:

• Efficient Calendar Management: By proactively managing the Vice President's calendar, you'll ensure that critical business priorities are met and meetings are scheduled seamlessly, keeping timelines for deliverables in mind.
• Effective Correspondence Handling: You'll make quick decisions about calls, emails, and visitors, ensuring that only the most important matters reach the Vice President, thus optimizing his time and focus.
• Travel Coordination: Managing both local and global travel itineraries, you'll ensure smooth and efficient travel plans. Your detailed expense reports will help keep track of spending and costs.
• Organizational Skills: Your attention to detail will ensure that all documents and important contracts are properly filed and marked. Producing reports, presentations, and briefs will keep the office running smoothly.
• Customer Interaction: Acting as the point of contact between the manager and internal/external customers, you'll handle difficult customers with ease, showcasing your knowledge of office management systems and procedures.
• Event Planning: From arranging meetings to organizing town halls and events, your collaboration with Marketing and Communications teams will ensure successful announcements and business communications.
• Policy Adherence: By ensuring that company policies are adhered to at all times, you'll maintain a high standard of professionalism and act as a superb gatekeeper for the Vice President.
• Administrative Support: Coordinating documents and gathering data for administrative support duties, you'll complete tasks with minimal supervision, contributing to the overall efficiency of the team.

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• Strong Data Analytics Skills: You should be able to discover, interpret, and communicate both qualitative and quantitative data. This involves applying statistics, ensuring data validity, using data visualization, and employing problem-solving approaches to extract meaningful patterns and business insights.
• Flexibility in Working Hours: Being able to work flexible hours is crucial to accommodate the dynamic needs of the role and ensure timely completion of tasks.
• Effective Data Communication and Visualization: You need to construct a compelling narrative around business problems, root causes, solution options, and opportunities. This includes creating visual reports and dashboards that clearly illustrate data insights.
• Planning and Alignment: You should excel at planning and prioritizing work to meet commitments that align with organizational goals, ensuring that your efforts contribute effectively to the company's objectives.

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• Knowledge of office management systems and procedures.
• Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.