Executive Administrative Assistant

Company Description

Since its founding more than 100 years ago, ITW has become one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. We place a high premium on the development of innovative solutions–most of which are developed in tandem with our customers. And we continue to ensure that our customers receive timely, cost-effective service for the innovative products we provide.

ITW’s differentiated business model is composed of a set of unique core capabilities: our proprietary 80/20 business process, customer-back innovation, and our well-known decentralized entrepreneurial culture. These capabilities are unmistakably ITW—and key to our longevity and strong performance.

ITW’s products and solutions are at work all over the world, in deep-sea oil rigs, aerospace technology, bridges and wind turbines, healthcare, the spaces in which we live and work, the cars we drive, and the mobile devices we rely on. We are never, whether we know it or not, more than a few steps from an innovative ITW solution.

Today, ITW (NYSE: ITW) employs ~46,000 people with operations in 51 countries with headquarters in Glenview, IL. Our campus includes a fitness center at no cost to the employees, cafeteria, outdoor volleyball courts, walking trails around the facility, employee resource groups, corporate discounts, dry cleaning services, covered/outdoor parking, and much more. We are just a block away from the nearest Metra station, and it is a quick 20-minute train ride to downtown Chicago, museums, lakefront, and other activities.

More details on our benefits can be found on our website at https://www.itw.com/careers/benefits-compensation/

Job Description

This role will serve as the executive assistant to several executive vice presidents (EVPs) who lead ITW’s operating segments along with members of their segment leadership teams. The successful candidate will have proven experience as a key administrative partner to an executive leader(s) with a demonstrated ability to develop collaborative relationships within the team and across the organization. This position requires strong written and verbal communication skills, service-orientation, strong initiative, analytical thinking and skills, attention to detail and solid organizational skills.

Primary Responsibilities:

• Support segment EVPs and segment leadership in all related administrative tasks, and the business operating leadership events including bi-weekly, monthly, and quarterly staff and segment meetings, etc.
• Produce correspondence, presentations, meeting agendas, and emails. Handle highly confidential and sensitive information.
• Effective and efficient partnership with the EVPs in multi-faceting meeting/conference coordination & planning.
• Manage multiple complex calendars, including scheduling in-person and virtual meetings.
• Coordinate travel domestic and international arrangements.
• Process monthly executive expense reports via Concur.
• Accountable for other assignments/projects as needed.
• Establish and maintain files/file systems.
• Work in cooperation and collaboration with other colleagues, occasionally helping with work overload and covering during absences.
• Manage segment’s sports ticket assignments for customer outings/events (Bears, Bulls, Blackhawks & Cubs).
• Other duties assigned by manager.

Qualifications

• 10+ years of experience in supporting senior level leaders in a mid to large sized organization. 
• Experience in a corporate environment.
• Proven ability to multitask and prioritize effectively.
• Highly proficient in using office software (e.g., Microsoft Office Suite, SharePoint, Concur).
• Experience handling highly sensitive information with integrity and maintaining a high level of confidentiality and professionalism.
• Strong problem-solving skills and thorough attention to detail.
• Ability to be proactive and work independently and as part of a team in a fast-paced environment.
• Demonstrate a sense of urgency and ability to prioritize, working within tight timelines, and strong time management skills.
• Experience in coordinating both domestic and international travel; Concur experience a plus.
• Meet deadlines promptly as instructed.
• Ability to be onsite at the Glenview corporate campus 5 days/week with flexible hours.

Additional Information

Illinois Tool Works Inc. (“ITW” or “the Company”) is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please email [email protected] to request assistance. No other requests will be acknowledged.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.