Executive Administrative Assistant at IBM

Introduction
At IBM work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so lets talk.

Your Role and Responsibilities
As an Executive Administrative Assistant at IBM you will support several Executives with the following tasks:

• Time Management: Efficiently managing and prioritizing executives’ schedules.
• Meeting Coordination: Setting up meetings across multiple countries and time zones.
• Logistics: Reserving meeting rooms arranging technical equipment and coordinating catering services.
• Conference Calls: Organizing national and international conference calls.
• Travel Arrangements: Detailed planning and organization of travel itineraries including arranging visas where necessary.
• Agenda Preparation: Creating and preparing meeting event and workshop agendas.
• Travel Accounting: Handling travel-related expenses and accounting.
• Email Management: Managing the email inboxes for supported management.
• Event Management: Organizing events and workshops.
• Presentation Preparation: Editing and preparing presentations.
• Team Support: Standing in for colleagues during vacations and sicknesses.

Required Technical and Professional Expertise

• Experience: At least 2 years of experience as an assistant preferably in an international company.
• Languages: Fluent in Arabic and English (spoken and written) for daily communication.
• Technical Skills: Proficiency in Microsoft Office (Word Excel PowerPoint) Outlook and experience using the internet.

  Personal Requirements:

• Flexibility: Adaptability to frequently changing situations.
• Team Orientation: Ability to work in groups of 2-3 assistants handling stand-in situations and assisting each other.
• Communication: Strong and efficient communication skills.
• Passion: Enthusiasm for the business with a dynamic attitude.
• Proactivity: Proactive work habits to manage multiple tasks simultaneously.
• Process Adherence: Acceptance of working within defined processes.
• Independence: Ability to work independently especially during stand-in situations.
• Stress Resistance: Capability to perform well under pressure.
• Organizational Talent: Excellent organizational skills and ability to prioritize tasks clearly.
• Innovation: Interest in working in an innovative and constantly evolving environment.
• Punctuality: Timeliness and punctuality are essential.

Preferred Technical and Professional Expertise
At least 2 years of experience as an assistant preferably in an international company.

• Languages: Fluent in Arabic and English (spoken and written) for daily communication.
• Technical Skills: Proficiency in Microsoft Office (Word Excel PowerPoint) Outlook and experience using the internet.