Executive Assistant

Want more jobs like this?

Get jobs in Hinganghāt, India delivered to your inbox every week.

Get Jobs

Send me The Muse newsletters for the best in career advice and job search tips.

By signing up, you agree to our Terms of Service & Privacy Policy.

We're looking for a proactive and strategic Executive Assistant to support our India Site Leader and collaborate with a team of exceptional EAs across the globe. This role demands a sharp problem-solver who thrives in a fast-paced environment, exudes warmth and professionalism, and is ready to make a significant impact by streamlining operations and fostering collaboration. If you’re passionate about delivering excellence and enjoy working with dynamic teams, we’d love to hear from you!

You Will:

• (Collaborate with peers, colleagues and across teams to support company-wide projects and goals by focusing on connecting the site office with HQ.
• Provide administrative support for the site lead for the office.
• Manage complex calendars and work with executives to lead projects and manage team programs.
• Plan office events and work with executives to coordinate team off-sites, virtual events and team building activities.
• Be a gatekeeper for executives and advocate for the needs of the office.
• Coordinate international and domestic travel arrangements.
• Draft and edit presentations and other meeting deliverables.
• Frequent written and verbal correspondence with team members across the company.
• Be a contact for corporate visits of external clients.
• Manage onboarding logistics for all new hires in the office and create a welcoming environment for all.
• Manage the space for the office including daily inspection of rooms, manage allocations, and problem solve frequently.
• Collaborate and partner closely with IT and facilities located in our HQ and bring sound solutions to the office.
• Work with vendors on workplace services like employee transportation and office snacks to ensure quality and alignment with company standards.
• Collaborate with the engagement team to plan and run team events, office celebrations, and activities that build a positive work culture.
• Help office leaders prepare and organize materials for All Hands, team meetings, and other key communications.

You Have:

• Bachelor's degree or equivalent work experience, with 6+ years experience in a direct support role or office management role.
• Close attention to detail, driven and able to begin projects with limited information
• Experience completing projects with limited resources and creative ways to complete task.
• Team focus and willing to assist colleagues when needed
• Proficiency using communication tools to manage projects against deadlines
• Work a full-time, hybrid schedule at our office.

You Are:

• Organized and proficient in calendaring, communication and document management tools (G-Suite, Slack, or similar).
• Professional, calm and collected in high-pressure situations while meeting deadlines.
• Experienced and discrete when handling confidential information.
• Passionate about technology and able to create and share new ideas.
• Responsive to requests received and follows through on tasks.
• Able to establish relationships throughout the organization and serve as a reliable representative for the office.
• Friendly, interactive and welcoming.