Executive Assistant -CMO

Who We Are:
Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, Cat Daddy, Cloud Chamber, 31 Union and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building, and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.
Our team of engineers, marketers, artists, writers, data scientists, producers, problem solvers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, BioShock, Borderlands, Tiny Tina’s Wonderlands, 2KPGATOUR, Mafia, Sid Meier’s Civilization, WWE 2K, WWE2KSupercard, The Quarry, and XCOM.
At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion and want our community of candidates to reflect this commitment. We encourage all interested applicants to explore our global positions.
2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).

What We Need:

2K is looking for an exceptional Executive Assistant to directly support the company’s Chief Marketing Officer (CMO). Reporting to the Senior Director, Chief of Staff, you’ll work closely with the CMO, the CMO’s direct reports and other team members who create and market our thrilling game franchises in helping them execute their day-to-day needs. The ideal candidate is a master of cross-functional influence, outstanding communication skills, extensive attention to details, a determined problem solver, as well as mindfulness of deadlines are critical to success in this role. As well, a proactive and approachable, ‘can do’ and collaborative mindset, highly capable of navigating competing demands and priorities and ability to wear many hats and pivot throughout the day, will shine through in the ideal candidate. In return, you’ll be an integral player in helping many exciting games come to fruition.      

Due to the hands-on nature of this role, we need someone who can be onsite in Novato at least 3 days/week.

What You Will Do:

Manage sensitive matters with a high level of confidentiality and discretion

Conserve the CMOs time by reading, researching, collecting and analyzing information as needed, in advance and proactively

Moving at speed and with a high degree of quality/competency which means reviewing and responding in a timely and professional manner to daily internal/external email, phone calls, text messages, Slack notifications and other communications and work requests

Track all projects/tasks and ensure the relevant team members are delivering to the deadline/ask and collate and pre check the materials in advance, having the team correct or update as needed, before it is delivered to the CMO to ensure a high quality and highly efficient working process

Be solution orientated and influential - find ways to get to yes, navigating alternatives solutions when a roadblock is faced

Managing the CMO’s calendar as directed, ensuring all involved parties are informed and kept abreast of schedule requests, changes, updates and/or cancellations

Coordinates CMO’s meetings and Global Marketing department functions, including but not limited to preparing calendar invites, Zoom calls, presentations, preparing and distributing agendas and other materials, reserving and preparing meeting rooms or other facilities, ordering food/beverage service and coordinating any necessary technical support

Coordinates travel arrangements for CMO, as well as department leaders and/or team members, talent and outside contacts for group events or as critical business needs arise; works closely with company travel agency and others to ensure timely responses, accurate itineraries and policy compliance

Facilitates and processes expense reports for CMO as directed

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the CMO

Collaborates with department leads, as assigned, on presentation creation and support

Conducts research as requested; compiles reports

Coordinates with Legal department on vetting and approval of various department-related contracts; assists with new vendor setup and any necessary security vetting

Manages game and swag orders for Global Marketing department and related teams

Partners with various teams to coordinate larger scale shipping needs, with lead focus surrounding game launches

Attends meetings/functions as needed or requested, taking detailed notes/minutes and disseminating as appropriate

Performs other duties as assigned/directed by CMO

Who Will Make A Great Fit:

A hard working, ambitious and proactive team player with a penchant for being highly flexible and organized will do well in this role. The ideal candidate will also maintain only the strictest level of confidentiality in going about day-to-day activities.

Minimum 10 years of experience, with Associate Degree (A.A.) or higher preferred

Prior work experience in a marketing, communications, agency or production environment – and in an industry such as video games, animation, film, television, music, sports, consumer tech or for a prominent consumer lifestyle brand – is a plus but not required

A love for creativity and quality and committed to embracing 2K’s core mission and values

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis which means being Self-motivated, proactive, versatile and flexible, with ability to anticipate, multitask, manage workflow and possessing a willingness to work within constantly changing priorities with enthusiasm

Excellent communicator - able to interact with people of all levels in a confident, professional manner, face to face, via zoom or email/slack

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the CMO and other senior executives by maintaining effective relationships with interested parties.

Highly organized and ability to translate concepts into polished presentations.

Ability to think outside of the box with a sense of urgency. 

Proficient in use of Google Suite and Microsoft Office including Outlook, Word/Docs, PowerPoint/Slides, etc.