Executive Assistant (Global CEO)

Overview: 

We are looking for an Executive Assistant to join our team!

This role will provide support to our Global CEO. The right candidate will be a go-getter who has experience handling confidential matters and thrives in a fast paced, deadline driven environment. This person will anticipate needs, empower the Global CEO and contribute to the organization’s success.

Responsibilities:

• Organizational skills: Proactively manage calendars with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate
• Multitasking: Respond to requests for information from clients, account staff and other agency employees in a professional and timely manner
• Budgeting: Provide support on budgets and expensing
• Identify operational weaknesses and help enhance processes or develop new ones
• Communication support: Provide support on presentations and agency meetings
• Communication skills: Clear and concise communications is critical. EA’s interact with colleagues, stakeholders and external parties.
• Collaboration: Collaborate with other members of the admin and facilities team to provide seamless support. Foster positive relationships with all levels of employees
• Logistics: Support executive when he/she is traveling in terms of travel logistics, flagging important emails, reviewing/sorting e-mail and regular correspondence and route materials as needed
• Interpersonal skills: Cultivate and apply strong organizational and interpersonal skills, including the ability to juggle multiple assignments and cope with stressful situations

Qualifications: 

• BA degree preferred or equivalent work experience
• Must have exceptional Excel skill and strong financial acumen
• A minimum of 5 years of prior Executive Assistant level experience supporting more than one senior level executive
• Experience working in a consulting, PR, marketing, advertising, digital agency environment a plus
• Highly organized with a strong attention to detail
• Capable of handling multiple assignments simultaneously
• Strong computer skills including, but not limited to PowerPoint, MSWord, MS Teams, Excel and Outlook
• Excellent written and verbal communication skills a must
• Ability to work independently with a high level of accuracy
• Ability to work with confidential, sensitive issues in a professional manner to many levels of internal and external sources
• Willingness to handle any detail, no matter how small, to ensure the executive’s needs are handled smoothly and efficiently
• Must have the professional maturity required to deal with potentially sensitive information requiring tact, diplomacy, discretion and judgment
• 3-days in the office. In the office when the Global CEO is in the office
• New York City based.

The salary range for this position is $85,000 to $98,000. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, education, years of experience, past training, skills and abilities of applicant, internal equity and local geographic market data.  A range of medical, dental, vision, 401(k) matching, paid time off, and/or other benefits also are available.