Executive Assistant / Office Manager

Company Description

Who We Are

Cint is a pioneer in research technology (ResTech). Our customers use the Cint platform to post questions and get answers from real people to build business strategies, confidently publish research, accurately measure the impact of digital advertising, and more. The Cint platform is built on a programmatic marketplace, which is the world’s largest, with nearly 300 million respondents in over 150 countries who consent to sharing their opinions, motivations, and behaviours.
We are feeding the world’s curiosity!

Job Description

The Opportunity

Cint seeks a highly motivated and independent Executive Assistant and Office Manager to
support our two US-based Executives as well as our New Orleans office on a full-time
basis. This role begins immediately. The Executive Assistant/Office Manager will have a strong sense of
urgency and the ability to work independently on assignments with sound judgment. The
right candidate will have a strong sense of ownership and resourcefulness, be customer-
service oriented and have the ability to meet tight deadlines. We are looking for someone
who has a high degree of flexibility, can operate effectively in a very fast-moving
environment and has a strong ability to multi-task. A high level of integrity and discretion in
handling confidential information is imperative.
The hours for this role are full time, Monday – Friday. This role requires 3 days in-person at our Cint New Orleans office (Tue-Thur). This is a non-exempt role.

What You Will Do

• Support our CRO, EVP of CX and New Orleans office full time 
• Partner with other global EAs to support the needs of the Global Leadership Team 
• Coordinate calendar management 
• Maintain calendar to manage meetings, travel, out of office, special events and important corporate meetings 
• Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed 
• Assist with basic technology functions to support Executive meetings, such as: video conferencing, AV equipment setup, visual presentation, etc 
• Work on assignments that are sensitive in nature and require complete confidentiality. 
• Prepare and track expense reports and receipts. 
• Open/create purchase requisitions and handle other budget/financial process related activities. 
• Produce PowerPoint and other written documents. 
• Partner with other Executive Assistants and Workplaces team to ensure day to day office management initiatives are met 
• Support the planning and execution of quarterly Company Meetings with the Executive Leadership Team 
• Ensure our office is a safe & comfortable place for our employees to work in 
• Ensure we are compliant with all local, state, and federal health & safety standards Managing lunch catering once per week 
• Occasional happy hour setup 
• Report facilities requests to building management and ensuring repairs are made as needed 
• Oversee the cleaning crew & other contractors (plants, food vendors, etc) 
• Help with meetings taking place onsite 
• Assist with the planning and execution of occasional local events in New Orleans 
• Ensure the kitchen is restocked with food & beverages 
• Coordinate special events and important corporate meetings 
• Assist with local travel arrangements as needed 
• Partner with the Workplaces team to ensure day to day global office management initiatives are met 
• Mail-handling and shipping/receiving, including scanning all mail and distributing to the correct parties 
• Handling special projects and events as they come up (e.g., conferences, local corporate/team events, holiday events, new employee first-day welcome) 

Qualifications

What We Are Looking For

• Significant office admin, office management, or similar combined experience in busy, fast-paced environment 
• Experience with managing calendars and schedules, C-Suite level preferred 
• Experience with events & local dining a plus 
• Ability to thrive in a fast-paced environment and be proactive and anticipate needs 
• Must possess exceptional professionalism and superior interpersonal and communication skills (both written and verbal) with a demonstrated ability to collaborate effectively with all levels of leadership and teams 
• Must have experience in vendor management 
• A love of technology and using non-paper processes to get things done 
• Experience coordinating meetings internally and externally, and coordinating events cross multiple time zones 
• High integrity and discretion on confidential and sensitive issues 
• Proficient in both Google & Microsoft Office Suite, specifically Google Calendar, Google mail, Word, Excel, and PowerPoint 
• Proficient in event booking
• Proficient in travel booking

Additional Information

#LI-Hybrid

Our Values

Collaboration is our superpower

• We uncover rich perspectives across the world
• Success happens together
• We deliver across borders.

Innovation is in our blood

• We’re pioneers in our industry
• Our curiosity is insatiable
• We bring the best ideas to life.

We do what we say

• We’re accountable for our work and actions
• Excellence comes as standard
• We’re open, honest and kind, always.

We are caring

• We learn from each other’s experiences
• Stop and listen; every opinion matters
• We embrace diversity, equity and inclusion.

More About Cint

In June 2021, Cint acquired Berlin-based GapFish – the world’s largest ISO certified online panel community in the DACH region – and in January 2022, completed the acquisition of US-based Lucid – a programmatic research technology platform that provides access to first-party survey data in over 110 countries.

Cint Group AB (publ), listed on Nasdaq Stockholm, this growth has made Cint a strong global platform with teams across its many global offices, including Stockholm, London, New York, New Orleans, Singapore, Tokyo and Sydney. (www.cint.com)