Executive Assistant to the CEO

ABOUT AVANTUS

Avantus is shaping the future by making reliable, low-cost clean energy a global reality. Our legacy of leadership in next generation solar energy includes developing one of the nation’s largest solar clusters and one of the first projects to beat fossil fuel prices back in 2016. Today, we are expanding the boundaries of existing technologies to build one of the largest portfolios of smart power plants with integrated storage, capable of providing millions of people with affordable, zero-emission energy – day and night. Through our relentless pursuit of better, we are decarbonizing our planet at the gigaton level, and bringing the advantages of clean energy to all of us.

ABOUT THE POSITION

We are seeking an experienced Executive Assistant to perform a variety of administrative tasks and support our company’s Chief Executive Officer (CEO). This person will contribute to the efficiency of our business by providing personalized and timely support to executive members. The Executive Assistant should be highly organized, responsive, thoughtful, self-directed, positive, takes pride in producing a high level of quality of work and is seeking a challenging role in a fast-paced environment.  

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

• Provide confidential administrative support to the CEO, maintaining a high level of confidentiality.
• Calendar management and scheduling, accounting for day-to-day meetings, calls, and movements.
• Make travel and accommodation arrangements.
• Track, prepare and submit expenses monthly for reimbursement.
• Draft and format information for internal and external communication – this may include emails, presentations or reports to the Board and other outside parties.
• Represent the voice of the CEO and act as liaison between the CEO, Senior Leadership and Executive teams.
• Take minutes during meetings.
• Provide backup support to other Executive Assistants.
• Work with other team members to plan meetings and Company events.
• Assist with other tasks or special projects as needed.

REQUIRED SKILLS AND QUALIFICATIONS

• 5+ years of experience as an Executive or Personal Assistant.
• Excellent MS Office knowledge in calendaring, contact management.
• Effectively prioritization of tasks based on urgency and importance
• Extremely detailed oriented, outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Self-motivated, proactive, and forward-thinking.
• Diplomatic and tactful.
• Maintain a positive attitude and willingness to work with all team members.
• Willingness to go above and beyond to consistently produce excellent quality of work.
• Must be able to effectively communicate with all levels of internal and external contacts.
• Ability to work independently and multi-task in a fast-paced team environment.
• Ability to maintain a high level of discretion concerning confidential or sensitive information.

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