Finance Administrative Assistant

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We are currently seeking a Finance Administrative Assistant to join our Finance and Accounting team as a crucial link in the food supply chain.
The Finance Administrative Assistant will be a part of the AP & AR Team, which is responsible for managing and maintaining all items related to Accounts Payable and Accounts Receivable; including Vendor/Shipper Invoice payments, Product, Inventory Control procedures, Invoices & Billing. The Finance Administrative Assistant will work with the entire department to ensure that AP & AR administrative tasks are being completed. The Finance Administrative Assistant will also manage other job-related data and paperwork processing to support the Accounting Department.
ABOUT THE JOB
This is a full-time position and the anticipated pay for this position is $20-22/hour, depending on experience. The schedule will be Monday – Friday and the hours are anticipated to be 8:30 AM to 5:00 PM in the office.

• Provides support to the Controller and AP & AR Supervisor with Accounting functions within the department.
• Responsible for document management within the Accounting department. Including scanning all tickets, Bills of Lading, and Manifest, logging Conditions, and filing.
• Print and sort invoices for payment for AP team. Stuff envelopes and send Check payments via mail.
• Entering Operation & Maintenance Invoices into Financial Management System for payment.
• Responsible for Customer Account Collection calls to customers with outstanding invoices.
• Assist with Month End Close items. For example, Bank Account Reconciliations.
• Maintain and update department Excel logs as needed.
• Will be a part of the team that provides 1 hour Lunch relief for the Cashier on a rotating schedule.
• Provides back up as necessary to members on the AP & AR team for duties to be specified.
• Performs other related duties as assigned or as necessary. Remains flexible and adaptable in work schedules and work assignments as defined by departmental and organizational needs. 

ABOUT YOU
SKILLS & ABILITIES

• Knowledge and use of standard office equipment and procedures necessary
• Knowledge and use of computer and Microsoft applications, especially Excel is required.
• Strong interpersonal skills and ability to work well on a team
• Self-starter with the ability to work with minimal supervision
• Excellent communication skills
• Strong basic math skills

QUALIFICATIONS

• A High School Diploma or equivalent is required
• 1 year of experience in an office setting is preferred. Previous experience in either administrative or accounting support is helpful. 

ABOUT US
John Vena Inc. Specialty Produce (JVI) is a family-owned produce wholesaler supplying specialty and tropical fruit, vegetables, and herbs to companies large and small throughout the Northeast region. We've been in business since 1919 and are still operated by the same family. Our home is in the Philadelphia Wholesale Produce Market on Essington Avenue in Southwest Philadelphia. We may work behind the scenes, but you can’t miss our facility – the building is more than a quarter mile long!
The produce industry is fast-paced, and we bring a lot of energy to the table to make sure the freshest products get from our partner farms to our foodservice and retail customers seven days a week. Our team is committed to providing the best possible service, working collaboratively, and acting with integrity. We are looking for people that share these values-- and our love of good food to join our team.
Our diverse, fun-loving 80+ team members are the most important part of our business and a part of our extended family. To make sure our people and their families are taken care of, we offer:

• Competitive compensation rates
• Retirement plans with employer match, if eligible
• Employee perks and events
• On-the-job training and opportunities for growth

​Visit our website to learn more about working at JVI: https://www.johnvenaproduce.com/careers/
John Vena Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.