Meeting & Events Coordinator

Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.

Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.Position SummaryThe Meeting & Events Coordinator is part of the Enterprise Corporate Events team, a division of the Marketing department. Our mission is to create and execute innovative brand experiences for our business partners and customers that foster growth, retention and reflect our corporate goals and objectives. This individual will be responsible for managing meetings, trade shows and sponsorships within the Center of Excellence.Day to day, you will work with key business stakeholders to establish and implement results-based programs and innovative initiatives for the corporate events area, under general supervision, with a focus on delivering best in class events that help influence our constituents, industry and grow our brand. The Meeting & Events Coordinator will apply knowledge of the corporate events field to offer feedback for decisions and innovation strategies that enhance organizational growth and visibility, while ensuring our teams' services are consistent across all projects.This position will require approximately 25%-50% travel including weekends. Fundamental Job Components

• Plan, implement, and manages components of both in-person and virtual meetings, tradeshows and sponsorships that support internal business partner goals and objectives.
• Communicate with stakeholders and team internally and externally to establish appropriate event strategies and clearly communicate objectives, project status and updates on a regular basis.
• Configure budgets for all shows and events, manages, and tracks all events through Cvent, the company's software management systems.
• Identify opportunities to source creative event options and activations, off-site venues, and entertainment based on program format and budget.
• Develop and maintain internal business partner relationships by delivering the highest level of customer service while delivering successful event outcomes.
• Partner with internal business partners and teams to establish appropriate event strategies and project plans, ensuring clear communications of objectives, timelines, budget, project status, expectations while providing updates on a regular basis.
• Collaborate with cross functional teams such as legal, IT, HR, and marketing to facilitate components of meetings and various needs.
• Partner with procurement on legal contracts, SOW's, LOA's.
• Delivers operational requirements and tasks in the agreed timeline per internal stakeholder requests.
• Remain current and updated on industry trends in event management and integrates them into the design of the event, when applicable
• Ensure compliance policy and procedures are followed, completes all required approvals and processes.
• Work in collaboration with the corporate meetings & events team on agreed upon events from start to finish, including venue sourcing, pre-event planning, project management, registration management, budget management, onsite event support, final reconciliation and billing accuracy, meeting close out and other duties.
• Provide onsite support to implement meetings and events.

Required Qualifications

• Valid driver's license in state of hire.
• 3+ years of meeting management experience with internal and external customers.

• 2+ years of project management experience (managing complex timetables successfully in a collaborative extremely fast paced environment)

• Proficient in Microsoft Office Suite.
• Excellent communication skills both written and verbal.
• This position will require approximately 25%-50% travel including weekends.
• Must be able to carry and lift heavy objects up to 35 pounds .

Preferred Qualifications

• Cvent expertise (RFP, website development, overall management, communications, reporting)
• Experience partnering with external relationships (agencies, vendors) and working with cross-functional internal teams; creative services, marketing operations, which support direct efforts and collaborate closely to develop and successfully execute programs
• Business driving strengths including strong analytical, organization and planning abilities, and solution-oriented decision-making.

• Demonstrated ability to communicate, present and influence credibly and effectively at all levels within Enterprise.
• CMP certification
• Cvent Certification

Education

• Bachelor's Degree or equivalent work experience

Pay Range

The typical pay range for this role is:$46,988.00 - $112,200.00This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

In addition to your compensation, enjoy the rewards of an organization that puts our heart into caring for our colleagues and our communities. The Company offers a full range of medical, dental, and vision benefits. Eligible employees may enroll in the Company's 401(k) retirement savings plan, and an Employee Stock Purchase Plan is also available for eligible employees. The Company provides a fully-paid term life insurance plan to eligible employees, and short-term and long term disability benefits. CVS Health also offers numerous well-being programs, education assistance, free development courses, a CVS store discount, and discount programs with participating partners. As for time off, Company employees enjoy Paid Time Off ("PTO") or vacation pay, as well as paid holidays throughout the calendar year. Number of paid holidays, sick time and other time off are provided consistent with relevant state law and Company policies.

For more detailed information on available benefits, please visit Benefits | CVS HealthWe anticipate the application window for this opening will close on: 01/23/2025Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.