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National Events Coordinator

Location: United States

Workplace: remote

Category: Marketing

Job Description:

We are seeking a detail-oriented and proactive National Events Coordinator to assist our National Event Manager in the planning and execution of webinars, summits, merchandise orders, and partner conferences. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for event management.

Responsibilities

• Assist in the planning and logistics of webinars, including scheduling, speaker coordination, and technology setup.
• Prepare promotional materials and manage attendee registrations.
• Collect feedback and analyze participation data post-event.
• Support the planning and execution of national summits, including venue selection, catering, and audiovisual needs.
• Coordinate with vendors, sponsors, and speakers to ensure all aspects of the event run smoothly.
• Assist in creating event timelines and budgets.
• Manage inventory and ordering of event merchandise, ensuring timely delivery and quality control.
• Collaborate with suppliers and manage budgets for merchandise-related expenses.
• Coordinate distribution of merchandise at events and to attendees.
• Assist in organizing partner conferences, including logistics, registrations, and communications with partners.
• Help create agendas, coordinate speakers, and ensure all materials are prepared in advance.
• Collect and analyze feedback to improve future events.
• Maintain event databases and documentation to ensure accurate records.
• Participate in team meetings and contribute ideas for enhancing event experiences.

Qualifications

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
• Proven experience in event coordination or administration.
• Experience with virtual event platforms.
• Knowledge of budgeting and financial management for events.
• Ability to work independently and as part of a team.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with event management software.
• Flexibility to work evenings or weekends and travel as needed for events.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.