Office Manager

Job Overview

HighRadius is seeking an exceptional Office Manager to join our Employee Experience Team. You have a customer service oriented mentality and strive to deliver quality work with speed and accuracy. 

The Office Manager will set the stage for an exceptional in-office experience, managing everyday office operations, visitor and VIP coordination.  The person for this role should be extremely organized, detail oriented, a great company ambassador, and create unique experiences for employees.

Duties and Responsibilities:

Office & Facilities Management 

• Executes daily in-office checklist for the optimal employee experience
• Handles all office needs that come up on a daily and weekly basis via quick problem solving
• Must create strong relationships with facility and campus contacts for building management and support
• Manages office construction, furniture, brandings, and supplies with vendors to create an optimal in-office experience 

Event Logistic Support

• Support employee and department ZING events on a monthly and quarterly basis to bring the HighRadius culture to life
• Support board and executive onsite meeting coordination, and special event planning that provides an amazing experience for everyone
• Negotiates with vendors for the top option and best price for each event
• Celebrates important milestones and recognition, organizing gifting for events

Visitor Management

• Coordinates and leads VIP and confidential meetings internally and with external guests
• Provides a white glove service to executives, first time visitors, and candidates upon arrival at the office
• Ensures all visitors have their needs met from arrival to departure

Travel and Expense Management

• Arranges complex travel for group visits, company executives, important visitors, and executive candidates, both domestic and international 
• Technology savvy in using various calendaring and survey tools for scheduling

Basic Financial Modeling

• Manages a monthly budget for in-office and event needs to ensure we come in at or under budget every month
• Adept at financial modeling and comfortable using MS Excel and Google Sheets for budgeting and financial decisioning
• Scrappy and savvy with money management to maximize the bang for the buck

Qualifications Required

• Bachelor's Degree Required
• Experience in operations, office/facilities management, or event planning/management
• Excellent Program/Project Management skills
• Poised, professional and love to work hard and have fun while doing it
• Resourceful and is creative when solving problems
• Highly adaptable and takes last minute changes like a champ
• Tech savvy and knowledgeable of GSuite Office tools
• Availability to work outside of normal office hours or on weekends if needed
• Ability to work primarily on your feet and on the go

Education & Certification:

• Bachelor’s Degree Required