Office Manager

We're seeking an Office Manager and Team Assistant for our Mannheim office to join us in our mission to improve human health and quality of life through the development, distribution, and application of advanced computational methods.
Schrödinger is transforming the way therapeutics and materials are discovered. We've pioneered a digital chemistry platform that enables discovery of high-quality, novel molecules more rapidly and at lower cost compared to traditional methods. The platform combines the power of physics-based molecular simulation with machine learning and team-based collaborative informatics. It is used by biopharmaceutical and industrial companies, academic institutions, and government laboratories around the world.
Please submit your application in English.
Who will love this job:

• A dynamic and motivated office manager who can handle a multitude of tasks and responsibilities
• An administrative expert with an interest in accounting and payroll
• An excellent communicator with initiative and a keen attention to detail
• A highly organized team player who can think one step ahead to ensure all office and team needs are met

What you'll do:

• Provide administrative support to the Schrödinger team in Europe
• Oversee the Mannheim office, with responsibilities including but not limited to greeting visitors, ordering office supplies, coordinating office maintenance work, and organizing office events and meetings
• Assist with travel management and coordination of business trips
• Help with the organization of customer events
• Coordinate the inventory of marketing materials and the shipment of materials to conferences and customers
• Manage contract and CRM database management
• Book travel and keep track of related expenses
• Review credit card receipts and prepare reports
• Prepare weekly payment runs
• Assist in data entry for monthly European payroll with external payroll providers
• Support the HR team operationally (onboarding and benefits)

What you should have:

• Excellent command of English and fluency in German
• Vocational training in a related field (e.g. Kaufmann/-frau für Büromanagement) or a business degree
• At least two years' experience in office management, team assistance, or a similar role
• Experience with accounting and payroll processes
• Proficiency in Microsoft Office
• Familiarity with CRM tools is a plus

As a Schrödinger employee in our Mannheim office, you'll enjoy l ocal transport reimbursement, a BahnCard 50, bike leasing, our employee equity plan, the EGYM Wellpass (corporate fitness program), our employee volunteer program, our donation match program, access to the Corporate Benefits platform, a dedicated counseling service, and our company travel insurance. We also offer a competitive salary, flexible working environment, and generous time off policy. Our offices are centrally-located, stocked with snacks and beverages, powered by green energy, and host to many team-building events.
As an equal opportunity employer, Schrödinger hires outstanding individuals into every position in the company. People who work with us have a high degree of engagement, a commitment to working effectively in teams, and a passion for the company's mission. We place the highest value on creating a safe environment where our employees can grow and contribute, and refuse to discriminate on the basis of race, color, religious belief, sex, age, disability, national origin, alienage or citizenship status, marital status, partnership status, caregiver status, sexual and reproductive health decisions, gender identity or expression, or sexual orientation. To us, "diversity" isn't just a buzzword, but an important element of our core principles and key business practices. We believe that diverse companies innovate better and think more creatively than homogenous ones because they take into account a wide range of viewpoints. For us, greater diversity doesn't mean better headlines or public images - it means increased adaptability and profitability.