Project Admin Assistant

Job Description Summary

Become part of a winning team and help to deliver the Green Energy transition.

As a Project Admin Assistant, you will be working on the portfolio of the projects for Grid Systems Integration in the region.

The successful candidate will be part of a high driven dynamic team.

The role will encompass a wide range of activities demanding a flexible approach to task-management and strong communication and professionalism in undertaken duties.

Job Description

Responsibilities

• Proactively organise team events & meetings, booking venues, catering etc.
• Manage travel arrangements and subsequent expense claims for team.
• Co-ordinate project sites visits.
• Maintain Organisation charts, distribution list management, and team communication.
• Raise requests with Facilities Team to report faults in office / requests from team.
• Support with completion of time sheets in Time Control and chase team to complete.
• Prepare reports from internal systems to provide project specific information i.e., Time Control reports to advise hours booked against project.
• Maintain team holiday chart / excel.
• Raise purchase requisitions for goods and services (stationery, PPE, waste removal, cabin hire etc.).
• Track deliveries to site in liaison with site team and undertake goods receipt activity in SAP.
• Monitor PO's / track invoices.
• Support onboarding activities for new starters, ensuring they have relevant equipment and system accesses.
• Control leaver actions to ensure accounts closed, IT kit returned etc.
• Ensure continued flow of information across project team.
• Arrange DHL of items to and from site.
• Manage incoming and outgoing mail.
• IT support as and when required and raising tickets in MyTech for colleagues.
• Direct / signpost colleagues to relevant GE sites for support (OneHR, MyTech, OneIDM etc.)
• Maintain Training schedule for team ensuring all mandatory requirements met & arrange training where required.
• Manage site-based motor vehicles, including insurance compliance and ensure hire vehicles are updated (added/removed) on Motor Insurance Database (MID).
• Ad hoc / general admin support (typing up notes, photocopying / scanning, electronic filing).

Skills & Behaviors

• Excellent communication skills.
• Keen attention to detail.
• Outstanding organizational skills and ability to prioritise tasks.
• Highly motivated with a good work ethic.
• Reliable, trustworthy, and committed to the team's success.
• Able to thrive in a high-volume, deadline-driven work environment.
• Ability to problem solve when issues arise.
• Tenacity to progress issues through to resolution

Desired Characteristics

• Ability to prioritise and anticipate needs.
• Ability to maintain confidentiality of sensitive information.
• Ability to deal with ambiguity and handle stressful and difficult situations effectively.
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
• Internet proficiency and knowledge of web- based applications.
• Proficient computer skills with proficiency in Microsoft Applications (PowerPoint, Word and Excel).
• Excellent oral and written communication skills.
• Exceptional interpersonal and leadership skills.

About GE Grid Solutions:

At GE Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.

Why we come to work:

At GE Renewable Energy, our engineers are always up for the challenge - and we're always driven to find the best solution. Our projects are unique and interesting, and you'll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you'll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.

What we offer:

A key role in a dynamic, international working environment with a large degree of flexibility of work agreements

Competitive benefits, and great development opportunities - including private health insurance.

Additional Information

Relocation Assistance Provided: No