Project Coordinator

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

What this job involves:

We are seeking a Project Coordinator to join our Brokerage team and provide high level support, often handling a large amount of details relating to complex retail real estate transactions, to a team of leasing brokers. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general support.

This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office. The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.

• Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
• Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
• Manage all listings on brokerage listing services including CoStar and Loopnet
• Create and maintain intranet sites for client and property purposes including, View the Space and Hightower
• Support the market team in the preparation of flyers, brochures and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software
• Gather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar data
• Organize and participate in periodic client meetings and/or calls
• Assist and participate in planning as needed for industry functions or client events and open houses
• Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
• Process deal file paperwork, gather and label required documents, obtain necessary approvals
• Manage, update and post transactions to financial software system, Dealio
• Update and maintain broker professional profiles and other team marketing related material as needed
• Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
• Track and process broker expense reports
• Participate in regular coordinator and business unit meetings
• Perform general duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, making travel arrangements and front desk coverage as needed to further support and leverage the sales process
• Duties assigned as the business needs require

Sound like you? To apply, you need to be:

• 1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Bachelor's Degree preferred, but not required
• High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and knowledge of Adobe Software such as InDesign and Photoshop a plus
• Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action
• Strong organizational, interpersonal and communication skills
• Strong ability to multi-task with multiple projects and deadlines in a "high-volume" fast paced environment
• Strong proofreading and editing abilities
• Ability to manage time well and be self-motivated, without direct supervision
• Strong client service orientation; proactive working style and friendly, helpful attitude
• Commitment to high professional ethical standards

Benefits:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.