Purchase to Pay (P2P) Associate Specialist

Company Description

About SEEK

SEEK operates market-leading online employment marketplaces, including Jobstreet and Jobsdb in Asia. SEEK has been helping people live more fulfilling and productive working lives and helping organisations succeed for over 25 years.

Founded and headquartered in Melbourne, Australia, SEEK has grown into a multinational technology company with over 3,300 employees and is listed on the Australian Securities Exchange.

SEEK’s presence spans Australia, New Zealand, Hong Kong, Indonesia, Malaysia, the Philippines, Singapore and Thailand. Additionally, SEEK has minority investments in employment marketplaces in China, South Korea and Bangladesh.

SEEK develops and applies innovative data and technology tools to facilitate high-quality matching and improve reliability of marketplace information.

In 2021, 2022, 2023 and 2024, SEEK was recognised as one of Australia’s Top Ten Places to Work in Technology in the AFR BOSS Best Places to Work awards. SEEK was also named a 5-Star Employer of Choice by HRD Asia in 2024 and won four accolades at TalentCorp’s Life at Work Awards 2023 in Malaysia.

Job Description

Scope of Role

Reporting to the P2P Manager, the P2P Associate Specialist will look after purchase requisitions and purchase orders, Accounts Payable and Travel & Expense claims for one or more SEEK Asia countries. Your position within the business will provide you with the ability to identify opportunities to continually improve our work processes as well as drive these changes internally.

In addition, SEEK Asia is about to commence the implementation of a new ERP (Workday Financials) as well as new Procurement and Travel & Expenses systems to replace our legacy systems, and the P2P team will support the project teams for these critical initiatives.

Key Responsibilities

Work with the guidance of the P2P Manager and Senior Specialists to:

• Create and manage purchase requisitions and purchase orders
• Record valid supplier invoices and credit notes accurately in the financial records
• Manage employee travel and expense claims, in accordance with the T&E policy
• Ensure all documentation is maintained in a single source of truth and can be retrieved quickly and easily when required (e.g., for audit)
• Create supplier and employee payments accurately, and at the right time (not too early, not too late)
• Address and resolve any vendor and employee queries lodged within specific SLAs
• Maintain open communication channels and keep detailed records of all our vendor interactions
• Ensuring SEEK policies are adhered to
• Drive & support continuous improvement initiatives being rolled out across the P2P team
• Support or drive (where relevant) the implementation of key operational projects

  Scope of Role

  Reporting to the P2P Manager, the P2P Associate Specialist will look after purchase requisitions and purchase orders, Accounts Payable and Travel & Expense claims for one or more SEEK Asia countries. Your position within the business will provide you with the ability to identify opportunities to continually improve our work processes as well as drive these changes internally.

  In addition, SEEK Asia is about to commence the implementation of a new ERP (Workday Financials) as well as new Procurement and Travel & Expenses systems to replace our legacy systems, and the P2P team will support the project teams for these critical initiatives.

  Key Responsibilities

  Work with the guidance of the P2P Manager and Senior Specialists to:

• Create and manage purchase requisitions and purchase orders
• Record valid supplier invoices and credit notes accurately in the financial records
• Manage employee travel and expense claims, in accordance with the T&E policy
• Ensure all documentation is maintained in a single source of truth and can be retrieved quickly and easily when required (e.g., for audit)
• Create supplier and employee payments accurately, and at the right time (not too early, not too late)
• Address and resolve any vendor and employee queries lodged within specific SLAs
• Maintain open communication channels and keep detailed records of all our vendor interactions
• Ensuring SEEK policies are adhered to
• Drive & support continuous improvement initiatives being rolled out across the P2P team
• Support or drive (where relevant) the implementation of key operational projects

Qualifications

Essential Skills, Experience and Competencies

• 1 to 2 years’ experience in a similar role is ideal but new graduates are welcome to apply
• Understands and appreciates the need for change, with the desire and drive to contribute to change initiatives
• Understands the business environment in which SEEK Asia operates and relates to its business goals
• Ability to build and maintain productive, collaborative relationships with diverse stakeholders at every level across Finance and the wider organization
• Able to communicate meaningfully with diverse audiences (including non-Finance) using clear and accurate messaging
• Strong problem resolution skills and an ability to remain cool, calm and composed under pressure
• Ability to work under pressure and meet tight deadlines
• Comfortable working with uncertainties and ambiguity
• Excellent English language use is a must, both written and verbal

Desirable Skills, Experience and Competencies

The following skills, experience and competencies are not essential, but would be looked at favourably:

• Degree in Accounting, Finance or similar qualifications
• Professional accounting qualification such as ACCA or equivalent 
• Experience with Coupa, Concur, Workday Financials and Microsoft Great Plains
• Thai and/or Bahasa Indonesia language capability

Additional Information

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable attitude but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

As a part of the application process for this role, we will transfer your Job application details to our Application Tracking System

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees