Purchasing and Project Manager

About Maesa

Maesa is the world's largest independent beauty company, housing numerous, fast growing "it" brands within all categories of beauty. We are a high growth global company in the middle of the transition from founder lead to private equity owned. With an incubation flywheel ideating on new global brand launches, Maesa pushes creative and technical boundaries to deliver exceptional performance and establish global staying power. Maesa has a keen focus on marketing and white space analysis, which guides its thinking on marketing existing brands as well as development of new brands through its extremely unique structure. We are vertically integrated globally with inhouse marketing, branding, product development/formulation, packaging design/engineering and regulatory. With a focus on modernity and sustainability, we design innovative solutions and make proactive choices to achieve environmental neutrality and consumer wellness. Maesa has mastered "commercializing creativity," making itself a leader in the fundamental revolutionary change in the beauty industry. Headquartered in New York and Paris, with additional offices in Los Angeles, Vienna, Dubai, Hong Kong, and Dongguan, Maesa employs about 400 team members worldwide.

Purchasing & Project Manager

Maesa is currently seeking an individual to join our Purchasing & Project Management team. This person will be a strategist, organizer, timeline-owner, facilitator, and collaborator managing workflow amongst all cross-functional team members working on a project as well as fillers and other suppliers.  They will also own each brand’s budget and be responsible for providing an accurate view of their accounts’ financials and modelling out the financial impact of various scenarios to allow for informed and efficient decision-making.

Pay Range: $90,000/yr - $110,000/yr. Exact compensation may vary based on skills, experience, and location.

CORE RESPONSIBILITIES: 

Project Management

• Setting the agenda and leading weekly Project Team Meeting for each brand
• Communicating action items and next steps in the recap for each Project Team Meeting
• Publishing late/critical milestones to the brand team to ensure all cross-functional partners are aware of and tracking toward an on-time, in-full launch
• Create project timelines and oversee timely execution of new product launches, in-store merchandising, displays, sampling programs, and on-going improvements to existing items

• Actively work in partnership with cross-functional team members and external stakeholders to validate timelines and find solutions to any obstacles to project completion.

• Hold internal teams accountable for meeting project milestones and escalate risks when necessary
• Foster a positive and collaborative team environment.

Budget Creation

• Build and maintain budgets for each brand, retailer, and all new product launches
• Obtain quotes directly from suppliers or through cross-functional teams (Packaging, Testing, Logistics) for cost analyses.
• Present budgets to Finance and/or Leadership Team for program approval
• Escalate margin challenges; work with larger team to come up with margin improvement plans as necessary

Sourcing

• Calculate cost targets, prepare, and send RFQs to contract manufacturing partners
• Negotiate Fill & Assembly pricing and terms, MOQs, and lead times
• Act as main contact for contract manufacturers throughout development process (scheduling weekly calls with Maesa team, tracking submissions and feedback, managing timelines, communicating quantities, etc)
• Work with Master Data to create all new item codes and BOMs, and enter all new item info (MOQs, lead times, supplier, pricing) in MRP system

 Qualifications and Requirements

• Bachelor’s Degree
• 3-5 years of experience in project management
• Experience in one or more of the following categories is required: hair care, skin care, color cosmetics, fragrance.
• Advanced knowledge of Microsoft Excel required.
• Excellent verbal and written communication skills, with the ability to be clear and concise.
• Solutions-oriented and results-driven.
• Ability to prioritize, multi-task and handle multiple responsibilities in a fast-paced environment.
• Ability to work independently and with a team.
• Flexibility and willingness to take on additional responsibilities when needed.

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