Region Engagement Administrator

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for diverse, talented team members who want to Dream. Do. Grow. with us.

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for diverse, talented team members who want to Dream. Do. Grow. with us.

Who we're looking for

Toyota's New York Region is looking for a passionate and highly-motivated Region Engagement Administrator.

Reporting to the Vehicle Operations Manager, the person in this role will supports the region's efforts to provide quality training events for Sales and Service Departments for the New York Region dealers. It handles both departments' administrative duties, such as budget, certification program, billing, meeting planning, and recognition programs.

What you'll be doing:

• Maintain monthly tracking and reconciliation for Product Launch, Recovery & NYR Budgets
• Ensure compliant use of department PCard transactions
• Submit and track external contracts for training initiatives in Ariba and serve as liaison with Toyota Motor North America(TMNA) Procurement
• Request Certificate of Insurance (COIs) and vehicle insurance requirements through Toyota Riskonnect/Legal
• Create sales training sessions and issue credits in Cornerstone for the dealership certification program
• Responsible for all dealer billings after training sessions including submission, reconciliation & JV process
• Provide Sales Training enrollment updates and assistance with course registrations
• Assist Sales Training launches by ordering catering, creating sign-in sheets, name badges and any additional support initiatives
• Working with the Technical Training department to secure training venues, arrange catering, and publish calendars for technician training classes.
• Tracking Technical Training class enrollments, publishing status updates and final attendee lists as requested.
• Submitting attendee list to TMNA for Technical Training class credit and billing dealers for attendance fees.
• Paying for associated expense invoices and reconciling PCard account for Technical Training.
• Working with the Customer First department to secure training venues, arrange catering, and publish calendars for Fixed Operations associate training classes.
• Tracking Service & Parts class enrollments and publishing status updates and final attendee lists as requested.
• Submitting Service & Parts attendee list to TMNA for class credit and billing dealers for attendance fees.
• Maintain the department's Dealer Daily website
• Provide administrative support to department team members
• Support Region initiatives and other departments as necessary

What you bring

• Associate's Degree or relevant work experience 3+ years of office professional experience in automotive or related field
• Strong communication, organizational, and interpersonal skills
• Proficient in Microsoft Word, Excel, PowerPoint, Power BI and Tableau

Added bonus if you have

• Field Management experience (or any related field role)
• Extensive experience in automotive industry

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Flextime and virtual work options (if applicable)
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools, and more
• Tax-Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA

The annual base salary range for this position is $63,400.00 - $103,000.00

Belonging at Toyota

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc's Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [email protected].