Senior Administrative Assistant

About Sequel
Sequel Med Tech is an early-stage company developing the next generation of precision drug delivery devices.
Job Overview
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our Marketing, Medical, and Clinical departments. The successful candidate will play a crucial role in ensuring efficient operations by managing calendars, coordinating events, handling expense reports, and assisting with presentation creation.
Job Responsibilities and Essential Duties
 

• Event Support:
  
  • Assist in planning and executing events, including scheduling, creating invitations, and liaising with vendors.
  • Manage contracts with event vendors and ensure compliance with company policies.
• Travel Arrangements:
  
  • Coordinate travel arrangements (primarily domestic) for department members, including booking flights, hotels, and transportation.
  • Provide detailed itineraries and travel-related information.
• Calendar Management:
  
  • Schedule and coordinate appointments, meetings, and events for executives within the Marketing, Medical, and Clinical departments.
  • Ensure timely reminders and follow-up on upcoming commitments.
• Expense Reports:
  
  • Process and track expense reports for team members, ensuring accuracy and adherence to company policies.
  • Reconcile receipts, credit card statements, and other related documentation.
• Presentation Creation:
  
  • Collaborate with team members to create professional and visually appealing presentations.
  • Compile and organize data, graphics, and content for use in presentations.
• Communication Liaison:
  
  • Serve as a point of contact for internal and external communications related to the Marketing, Medical, and Clinical departments.
  • Screen and direct inquiries to the appropriate parties.
• Document Management:
  
  • Organize and maintain electronic and physical files, ensuring easy retrieval of information.
  • Assist in the development and maintenance of departmental documentation.
• General Administrative Support:
  
  • Additional administrative tasks such as responding to emails, managing office supplies, and notetaking during meetings.
  • Collaborate with cross-functional teams to ensure smooth workflow and communication.

Minimum Requirements

• 8+ years of experience in an administrative or operations role in a regulated environment

Required Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Skilled at event planning and booking travel
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• This is a largely remote position, and ideally can come to the Manchester, NH office 1-2x/month to support board and other critical onsite meetings.
• Must be able to travel nationally to support large events, up to once a month.

Sequel Med Tech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.