Senior City Manager Analyst

JOB The City of Milpitas is home to family-centered communities that embrace cultural diversity, quality schooling, and conveniently located neighborhood parks and shopping centers. Milpitas has an ethnically diverse array of retail and restaurants, and major regional retail destinations that attract shoppers from beyond the city. With over 40,800 jobs and 39,600 employed residents, Milpitas is a jobs rich community and is often called the “Crossroads of Silicon Valley”. Once a small agricultural town and later a stopover point for travelers between Oakland and San Jose, Milpitas has blossomed into one of the world’s premier computer and semiconductor producers. To learn more, visit This Is Milpitas.The City of Milpitas is recruiting for a Senior City Manager Analyst to support our City Manager's Office. The ideal candidate is a highly motivated and detail-oriented professional with strong analytical, administrative, and communication skills. They will demonstrate a high level of integrity, political acumen, sound judgment, and the ability to manage complex and confidential assignments in support of the City Manager's Office.This candidate thrives in a dynamic, fast-paced environment and excels at managing multiple priorities with accuracy and confidentiality. This candidate excels in conducting operational reviews, preparing policy and program analyses, and delivering clear, actionable recommendations. They are skilled at building collaborative relationships across departments and with external stakeholders, and are comfortable representing the City in a professional manner.In addition to supporting the City Manager, Assistant City Manager and City Council, the Senior City Manager Analyst will provide analytical support for major initiatives focused on organizational and fiscal sustainability. The Senior City Manager Analyst is technologically proficient and data-driven and uses spreadsheets, databases, and reporting tools to support informed decision-making. They are adaptable, solutions-focused, and committed to excellence in public service. They are a skilled communicator and capable of preparing concise, well-reasoned reports, including staff reports for City Council agendas. Supervisory or lead experience, and knowledge of municipal operations, are highly desirable.DISTINGUISHING CHARATERISTICSThis is a professional staff position responsible for assembling, analyzing and interpreting data and preparing correspondence and reports with recommendations to management on varied, difficult and complex issues with a certain level of expertise in the assigned area. Assignments are usually received in the form of general statements of the problem, and the incumbent is expected to be able to work independently and complete all necessary work to derive formally recommended solutions. Incumbents in this position will have considerable independence in making judgment related to their assignments and must handle situations with great sensitivity, tact and diplomacy. This position differs from the Management Analyst position in that an incumbent in this classification reports to the City Manager or designee and is responsible for extremely complex and sensitive staff support to the City Manager’s Office. An incumbent may supervise analysts and/or support staff as assigned.The Senior City Manager Analyst is an Unrepresented Executive Staff position and is afforded the benefits as indicated in the Benefits tab of this announcement. This position is classified as exempt from the overtime provisions of the Fair Labor Standards Act. For the full job description, please visit: Senior City Manager Analyst EXAMPLE OF DUTIES Duties may include, but are not limited to, the following:Support the City Manager in coordination with the Mayor and City Councilmembers;Maintain extreme confidentiality in various aspects of daily work;Perform management and operation reviews of organizations, both public, private and non-profit, departments, programs, functions, and systems;Review and analyze policies and procedures to determine & recommend efficiency and effectiveness, both financially and operationally;Collaboratively work with representatives of other departments or organizations in conducting studies and be able to apply comparative and best practices data to benchmark activities;Conduct statistical analyses and apply information technology applications, spreadsheets and databases, to analyze and evaluate data within specific subject matter areas including the Police Department and other specialized departments;Propose reasonable conclusions, effective solutions and potential options;Recommend modifications to existing policy, procedures and/or processes;Write complete, concise reports designed to effect improvements and/or implement solutions, including City Council Agenda Staff Reports;Present report contents and provides constructive feedback to departments, organizations and functions impacted by the report;Investigate, research and respond to assigned complaints, issues or concerns raised by the public or employees, and propose responses and/or resolutions for review and acceptance by City Manager or senior management;Perform monitoring, review and analysis of procedures, plans, processes, guidelines, and instructions to ensure compliance with departmental policies;Establish, coordinate and monitor the administration of and follow-up on training opportunities, both in-house and external, contractor agreements and equipment and real property leases;Serve as staff liaison, as assigned, to City Commissions and/or committees;Maintain, as directed, relations with governmental jurisdictions, organizations, associations and other external groups, making personal appearances as necessary;Coordinate the review and analysis of State and Federal legislation;Assist in the preparation, submittal and administration of the annual department budget;Supervise or act as lead employee to staff involved in any of the assignments; andPerform other work as assigned. SUPPLEMENTAL INFORMATION SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from the City Manager, Assistant City Manager, or designee. May exercise supervision over assigned staff or act as a lead to those assigned to a task, program or projectSELECTION PROCESSThe selection process will consist of an evaluation of the applicant's training and experience based on the application, resume, cover letter and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. To submit a complete application ensure that your resume and cover letter are attached to your application for consideration.Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resource Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.The City of Milpitas is an Equal Opportunity Employer.