Senior Operations Administrator

TITLE: Senior Operations Administrator

LOCATION: Indianapolis Plant

REPORTS TO: Plant Manager

The Senior Operations Administrator will provide high level administrative support for one or more of the organization's leaders, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.

Core Responsibilities:

• Represent the company in a professional manner to customers, visitors, and other employees of the organization
• Provide diversified assistance and support to the Indy staff. Organize and expedite flow of work through manager's offices, initiate follow-up actions, make travel and meeting/lunch arrangements, maintain manager's calendars, schedule and cancel appointments.
• Compose, prepare for approval and distribute a variety of plant communications. Route and/or respond to correspondence and requests not requiring manager's attention.
• Develop and prepare daily, weekly, monthly and quarterly reports summarizing production information as well as updating master data files as required in support of the Indy Plant Manager.
• Responsible for cost control and administration of certain outside plant related services such as vending machines, catering companies, and contractors associated with projects assigned.
• Coordinate with electricians, systems groups, maintenance groups and cleaners regarding office needs and appropriate maintenance activities.
• Collaborate with the training team to deliver new hire orientation presentation and assist with activities. Work with onboarding team in preparing materials/schedules to ensure an efficient employee onboarding experience. May step in as the new hire contact liaison.
• Responsible for office supplies inventory and ordering as needed.
• Coordinate meetings and plant tours for visitors, customers and senior leadership as requested.
• Maintain contact information for restaurants and approved hotels. Coordinate lodging for visitors as requested.
• Plan and execute events on and offsite for employees, contractors, visitors, and senior leadership as needed and requested.
• Active participant in developing a culture of enabling and empowering all colleagues to contribute to the fullest and lead the plant to succeed

Desired Skills & Behaviors:

• High School diploma or Associate degree preferred.
• Experience coordinating large scale events preferred.
• Experience dealing with senior managers and executives both inside and outside of the company.
• High proficiency in Word, Excel, Outlook, PowerPoint, Visio, and Power BI a plus with a willingness to expand level of skill with software and electronic equipment to improve the productivity of the department and supported managers.
• Experience handling administrative duties independently with the authority to act on behalf of managers where appropriate.
• Strong verbal and written communication skills. Must possess proficient proofreading and editing skills.
• Ability to coordinate multiple projects/assignments simultaneously and complete assigned tasks accurately and on a timely basis.
• Experience handling confidential information and a familiarity with methods and approaches to maintain confidentiality.
• Strong project management and problem-solving skills.

Attributes:

• Team player who looks for ways to go above and beyond to ensure excellent employee and customer experience.
• Professional conduct
• Strong listening and communication techniques.
• Strong attention to detail and excellent organization skills required.
• Willing and able to challenge the status quo and promote bold thinking in order to create value

#ONSITE

#LI-JS1

We are an equal opportunity employer and value diversity at our company. Ingredion seeks to provide a work environment that is free from harassment and discrimination. We will not tolerate any form of discrimination based on race, color, religion, age, gender, gender identity, gender expression, national origin, ancestry, handicap or disability-mental or physical-marital status, sexual orientation, veteran status, disability resulting from military service, or any other classification protected by law ("protected classifications"). We are committed to establishing and maintaining a work environment where everyone is treated with dignity and respect.

Relocation Available:

No