Senior Paralegal (Remote)

Company Profile

Hyperfine (NASDAQ: HYPR) is the groundbreaking MedTech company that created Swoop, the world’s first FDA-cleared portable magnetic resonance imaging (MRI) system capable of providing neuroimaging at the point of care. Our mission is to transform patient care by creating access to life-saving diagnostics and actionable data at the point of care.

Today, eighty percent of the world’s population lacks access to MRI. Hyperfine is on a mission to address the limitations of current imaging technologies and make MR imaging accessible anytime and anywhere.

Do you have a background in magnetic resonance imaging, deep learning, electrical engineering, physics, or related fields? What about health equipment sales, business development, or marketing? Hyperfine lives and works on the cutting edge of medical imaging accessibility. If you enjoy a challenge as much as you value a committed workplace, we could be the next step in your rising career.

Job Title: Senior Paralegal

Location: Remote (*occasional travel required)

Summary:

The Senior Paralegal role works both independently and collaboratively across departments to triage legal requests and coordinate certain aspects of outside counsel work. This individual must be able to follow existing workflows, while being open to strategically evaluate, build, and improve workflows with a focus on consistency, efficiency, and minimizing room for error, to establish goals, to adhere to financial objectives, and to create a culture of compliance.  The role also works closely with the other members of the legal team and senior leadership to provide general paralegal services for Hyperfine, with a focus on drafting, redlining, initial negotiation of, terminating, and maintaining agreements, doing legal research, drafting and maintaining board of directors documents, handling corporate registrations, and any other legal matters that may arise. The work environment is fast paced and interacts with both senior leadership, managers and staff of various departments. The Senior Paralegal will coordinate legal activity among the various teams, legal resources (including staff attorneys and outside counsel attorneys) and track the progress of each work task. Excellent communication skills, and professionalism under stress are required.

Responsibilities:

• Providing broad-based paralegal support and assistance to in-house counsel
• Maintain contract database and be responsible for retrieving agreements in our database system. This role will receive request for agreements, determine the type of agreement necessary, and do the initial work to prepare the agreement for attorney review. On review, this role will incorporate changes, and help stakeholders understand the changes in the agreement. Once the agreement is executed, this role will be responsible for archiving the agreement for easy retrieval. This role includes substantive review and analysis to drive agreements to signature.
• This role is responsible for maintaining the electronic data base for all agreements, ensure it is current, and provide timely reporting to all parties when decisions need to be made on those agreements (such as for renewal, termination, or amendments).
• Identifying stakeholders, creating agendas, leading and attending conference calls and meetings, and following up on subsequent action items
• Assist in drafting board and committee UWCs and maintain all board of directors document records
• You will keep the legal team updated as to the status of existing projects on a regular basis, and escalate projects requiring attorney review to the appropriate team member.
• You will coordinate with the IT group and learn any new software applications the Company decides to introduce into existing workflows. Your evaluations will be important to determine adoption by Legal.
• Ability and willingness to learn about other areas of legal work to facilitate moving work projects from outside counsel to in-house. This may be administrative, coordination or substantive in nature.
• Assist legal team in adoption of company-wide policy mandates, training related to Legal team, and improvement of workflows related to legal procedures.
• Provide support to Company’s corporate compliance programs and initiatives
• In the future, you may be asked to supervise one or more other paralegals.

Knowledge & Skill:

• Ability to maintain relationships and work effectively across all levels of the organization
• Strong skill with technology and evaluation and implementation of programs
• Strong legal research, reviewing, and drafting skills
• Highly detail-oriented with the ability to prioritize and complete mission critical tasks with minimal oversight
• Experience with MS Office applications required.
• Experience with IronClad, Westlaw and electronic signature software a plus.

Education/Experience Required:

• Bachelor’s Degree, Associate Degree, or equivalent work experience.
• Minimum 8 years of relevant experience in contract negotiating, drafting and management required.
• Familiarity with a wide variety of agreements and legal documents and legal operations, including budgeting and workflow building highly desirable.
• Medical device, life sciences, pharmaceutical industry, and/or health care experience a plus.
• Work experience with SEC and government regulations a plus.
• Interest in learning new things and expanding your skill set a plus.

Physical Demands:

• This is a Remote role with occasional travel required to Palo Alto, CA and/or Guilford, CT (e.g., company or team building events)
• Able to travel when required, and operate tools of the trade (company issued laptop, correspond with team members on your cell phone, etc.)
• Available nights, weekends, and holidays when needed

Applicant Privacy Notice

Scope and Overview

This Applicant Privacy Notice describes how and when Hyperfine, Inc. collects, uses, shares, and updates personal information from individuals who wish to be considered for employment. 

Collection and Use of Personal Information

For purposes of this Applicant Privacy Notice, personal information means any information that identifies or can be used to identify an individual.  Personal information excludes anonymous or de-identified data that are not associated with a particular individual.  To carry out our recruitment activities, we collect, store, and process the following categories of personal information:

• Identifiers such as name and contact information, including home address, phone number, and email address;
• Your resume, CV, or profile that includes your employment history, previous and relevant work experience or other experience, and education history;
• Job openings you wish to be considered for; and
• Cover letter, if you choose to submit one.

We collect the personal information that we process directly from you. In limited circumstances third parties may provide your personal information to us, such as former employers and other third parties that assist us with recruitment activities.

We use this information to assess and compare your skills, qualifications, and experience against other candidates and consider your candidacy for employment at Hyperfine; communicate with you about the recruitment process, your application, recruitment events, and other potential career opportunities at Hyperfine; inform our internal analysis and reporting on our hiring practices and make improvements to our application and recruitment process; for security and fraud detection purposes; and to comply with legal obligations.

As part of our recruitment process, we may also request verification information such as citizenship, work permit status, government-issued identification, and date and place of birth.  We will use this information to verify your information and identity; conduct background checks; confirm your eligibility to work at a particular Hyperfine office; confirm that there are no potential conflicts of interest issues in hiring you; and begin the on-boarding process if you are hired by Hyperfine.  In addition, where requested by you, we will use this information to assist you with obtaining an immigrant visa or work permit, if required.

You may also voluntarily self-identify certain additional personal information such as your gender, race or ethnic origin, or veteran’s status.  While we will not ask you for this type of information, you may voluntarily choose to provide it during the course of your recruitment.  Such information is voluntary and your decision to provide or withhold any such information will not negatively impact whether or how we will consider you for employment.  We may use any such information for internal analysis and reporting on our hiring practices and to make improvements to our application and recruitment process.

Data Sharing

We share your personal information with our employees, contractors, designated agents, or third-party service providers who require such information to assist us with recruitment.  Third-party service providers may include, but are not limited to, employment background check providers, recruiting partners, and other service providers that help us manage our recruitment activities.  When we contract with these third parties, we do not permit them to use or disclose your information for any purpose other than the work they are doing on our behalf or as required by law.

We may also disclose your personal information to comply with legal obligations or valid legal processes, to protect the rights and property of Hyperfine, or for emergency/safety reasons.   If a business transfer or change in ownership occurs, we may disclose information, if necessary, to complete the transaction.

Data Security

We have implemented appropriate physical, technical, and administrative security measures designed to secure your personal information against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.

Accessing and Correcting your Personal Information

If you would like to access, correct, or modify the personal information you have shared with us, including your contact and application information, please contact [email protected] with your request.

Deletion

Generally, we will delete your personal information after an unsuccessful application.  If your application for employment is successful, we will transfer some or all of the personal information we have collected about you to your Human Resources file.

Changes to this Privacy Notice

We reserve the right to update this Applicant Privacy Notice at any time, and we will post the latest version on our careers website at https://hyperfine.io/careers/.  If we make changes to this Applicant Privacy Notice during your recruitment process that, in our sole discretion, has a material impact on your rights with respect to how we process your personal information, we will notify you via email to the email address you provided to us.  By continuing the recruitment process after those changes become effective, you agree to be bound by the revised Applicant Privacy Notice.

Contact Us

If you have any questions about our processing of your personal information or would like to make a request, please contact: [email protected].

Effective Date: October 29, 2021