Senior People Operations Advisor (f/m/x) - 12-24 Month FTC

About us

At Ada, we envision a world where everyone has access to the healthcare they need. In one of the biggest challenges facing the world, we pioneered a new form of artificial intelligence, combining medical knowledge with intelligent technology to empower millions of people to better understand their health. We’re proud to support medical doctors and work with leading health systems and global non-profit organizations. We’re a diversely skilled team representing 50 nationalities, and we’re growing rapidly to achieve our global ambitions for the future of health. This is just the beginning.

About the role

We are looking for a Senior People Operations Advisor to join us on a 12-24 month fixed term contract, providing support to our teams based in the UK, US, Canada and Germany. Reporting to our Director of Talent Acquisition and People Experience, you will partner closely with various stakeholders both internally and externally (employees, payroll provider, PEOs, EORs, etc.) to contribute to the smooth running of our People Operations team. If you have broad people ops experience covering the UK, US and Germany then this is a great opportunity to join our innovative and highly collaborative team.

Ideally you will be based in Berlin but we are also open to candidates based more broadly across Germany or the UK.  There is also the possibility of working part time (4 days a week).   

What you'll do

• You will cover a broad range of people operations tasks, e.g. onboarding/offboarding, employment contract management, payroll, certificate preparation and leave management (parental leave, etc.).
• You will be responsible for carrying out our monthly or bi-monthly payroll in Germany, the UK, US and Canada and coordinating payroll with our external EOR agency, Papaya Global, in all other locations (worldwide).
• You will help us to improve our internal HR processes as well as automation where needed
• You will be responsible for coordinating the end-of-year open enrolment in the US in collaboration with our PEO "Vensure". 
• You'll take care of all topics surrounding benefits and payroll.
• Together with our other People Operations Advisor, you will be the first point of contact for all stakeholder and employee HR requests and queries. 

What you'll bring

• 2-4 years' experience in a similar broad People Operations role, ideally in an international, fast-paced tech scale-up.
• A strong background in global payroll management across Germany, the UK and US is essential.
• Previous experience with US benefits management is essential (UK benefits management in addition would be very beneficial).
• Background working with EOR partners to onboard employees globally (experience working with US PEOs is highly advantageous).
• You are familiar with DATEV in BambooHR.
• You are fluent in English (German language skills would be a big plus).
• Strong customer and stakeholder management skills with the ability to build trust and credibility with both internal colleagues and external partners.

At Ada, inclusivity isn't just a goal – it's our foundation. 

As a proud equal opportunity employer, we embrace diversity in all its forms. We encourage applications from every corner of society, regardless of race, color, religion, sex, pregnancy status, national origin, age, physical and mental abilities, marital status, sexual orientation, gender identity, gender expression, genetic information, and any other characteristic protected by law. 

Join us in shaping a more inclusive tomorrow.

What's awaiting you at Ada

• Flexible working hours to maintain a healthy work/life balance
• 28 days holiday, plus bank holidays to unplug, rest and recharge for our UK employees (30 days plus public holidays in Germany)
• Corporate health insurance and pension scheme (UK)
• Support to set up your home office space, with the option for a co-working space subscription for our remote employees
• Parental benefits (Plus Nursery Benefits for the UK)
• Employee Assistance Programs to help you look after your emotional wellbeing and deal with life’s challenges
• Stay active and healthy with a discounted ClassPass membership (or Urban Sports Club membership for our employees in Germany)
• Bike Leasing Scheme (Germany)
• Online Academy for learning and development opportunities

Contact

If you have any questions, please feel free to contact us at [email protected].

Please note that we do not accept applications sent via email. All applications need to be completed using the online form.

All your information will be kept confidential according to GDPR guidelines.

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