Senior Receptionist

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

POSITION OVERVIEW

We are looking for a new Receptionist who is highly organized and proactive to coordinate the daily operations of our front desk and handle various administrative and clerical tasks at our Budapest site. You will play a crucial role in creating a positive first impression for our employees and visitors. You will be responsible for providing administrative support to our Office services and Facilities team, and also be the organizer of visits from other Thermo Fisher sites and third parties.

MAJOR AREAS OF RESPONSIBILITY

• Providing end to end support to colleagues hosting visits (arranging of catering, meeting room reservation and setup, stationery and all ad-hoc queries related).
• Welcoming visitors, directing, and guiding them in a proficient manner.
• Answering, screening, and forwarding incoming phone calls and emails.
• Receiving and sorting daily mail and deliveries.
• Maintaining security by following procedures and controlling access (monitoring logbooks and reporting appropriately), issuing and withdrawing access cards, maintaining the entry and visitor registration systems.
• Ordering and distribution of office and kitchen supplies.
• Handling invoices and purchase orders.
• Assisting with other related clerical duties such as distributing internal employee communications, and providing assistance in ad-hoc duties.
• Ensuring all meeting room facilities are optimized, improving the meeting room environment and liaising with IT to ensure equipment is fully operational.

REQUIRED EDUCATION/EXPERIENCE

• High school graduation is essential.
• Proven experience as a receptionist is an advantage.
• Experience in a customer service/customer facing position would be preferred.
• Proven experience in organizing, multitasking, prioritizing, and working under pressure with the ability to work independently without regular direct supervision.

REQUIRED SKILLS

• Self-motivated, takes initiative and pride in running a smooth office operation.
• Highly organized and possessing strong attention to details.
• Solid written and verbal communication skills in both Hungarian and English.
• Proficiency in Microsoft Office Suite with strength in Microsoft Word, Excel and Outlook.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Ability to learn new IT and communications tools and systems.

WHAT WE OFFER

• Competitive salary and Cafeteria benefits (SZÉP-card allowance)
• All You Can Move Sport Pass at a discounted price
• Comprehensive Medicover health insurance package & health screenings
• Life, accident & critical illness insurance
• Monthly pension fund contribution after 6 months of employment
• Annual performance-based bonus
• Flexible working arrangements
• Professional development through soft and hard skill training and continuous learning opportunities
• Complimentary language courses after 3 months of employment
• Modern office environment with standing desks and ergonomic chairs, approximately 10 minutes from the city center
• Access to discounted dental care services
• Relaxation areas with massage chairs
• Complimentary parking in the office building
• Multilingual work environment with native colleagues
• Vibrant, collaborative culture with a diverse, multicultural community and cutting-edge technology
• Exciting team and company events, including Social Responsibility and After-Hours activities

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.