Site Administrative Assistant

What you'll do: 

As the Site Administrative Assistant, you will support the three Vice Presidents of Platform, Systems and Software by coordinating the portfolio of project schedules, resources and priorities across multiple teams and locations. You will be directly supporting the three executives and help keep the teams synchronized, informed, unblocked, happy, and motivated. Additional responsibilities include:

• Manage day-to-day functions for the three executives including scheduling, travel planning, expense report, project preparation, communications, reviews, budget planning, etc.
• Communicate effectively the desired deliverables of executive management to guide the team's efforts and creativity and communicate to executive management the commitments the team can realistically complete.
• Greet and welcome visitors, complete sign in process and security requirements (distributing and logging key cards and visitor badges, cell phone and electronic device instructions, tamper evident tape on camera lenses), etc. Provide visitor(s) & service technician(s) escort per security procedures.
• Interact with the individual executives on a daily basis and coordinate special projects and department activities, including on-site and off-site meetings, presentations, workshops, conferences, etc.
• Actively participate in the planning, coordinating, and execution of company events, parties, celebrations, and conferences. 
• Planning, coordinating and preparing for events including creating the agenda, recruiting help, identifying vendors and event area or venue, creating checklists and backup plans, invitations and flyers, preparing the event area, acquiring and handling promotional materials, assisting with smooth scheduling and activities, cleaning, returning site to original condition, ensure vendor payments are timely, thanking everyone, and obtaining feedback from attendees. 
• Keeps executive management informed by reviewing and analyzing reports, summarizing information and daily activities, and identifying trends.   
• Collaborate with departments such as Safety, Marketing, People Operations, etc., to review any concerns for safety, branding, logistics, etc.
• Nurture office morale; project a positive, energetic, and optimistic attitude. Observe employees, vendors, and visitors and react professionally serving as Torc’s public image.

What you’ll need to Succeed: 

• 5+ years of experience as an Administrative Assistant supporting senior management and/or executives.
• Knowledge of office responsibilities, systems and procedures; accounting principles, data management practices and procedures.
• Demonstrated history of working and coordinating with senior leadership; experience working with global teams is a plus.
• Excellent organizational and communication skills. Solid project coordination, scheduling, and administrative skills. Ability to multi-task and perform under strict deadlines.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, Zoom, and survey and scheduling tools. 
• Ability to create and edit official documents and correspondence, effectively create reports and relate data, and file documents according to established guidelines. Ability to coordinate several projects to a successful completion.
• Strong organizational skills to plan, develop, and maintain programs and initiatives simultaneously with frequent interruptions.

Bonus Points! 

• Bilingual in German.
• Experience in supporting events and event planning.

**This role will be on-site at our office near Barton Creek Monday through Friday.**

Perks of Being a Full-time Torc’r

Torc cares about our team members and we strive to provide benefits and resources to support their health, work/life balance, and future. Our culture is collaborative, energetic, and team focused. Torc offers:  

• A competitive compensation package that includes a bonus component and stock options
• 100% paid medical, dental, and vision premiums for full-time employees  
• 401K plan with a 6% employer match
• Flexibility in schedule and generous paid vacation (available immediately after start date)
• Company-wide holiday office closures
• AD+D and Life Insurance 

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