Staffing Clerk

Kaiser Permanente • Honolulu, Hawaii

Company

Kaiser Permanente

Location

Honolulu, Hawaii

Type

Full Time

Job Description

Job Summary:
Performs variety of office/clerical duties to assure proper staffing and scheduling of inpatient nursing units. Maintains staffing information in multiple scheduling/staffing databases. Works with local temporary nurse agencies as staffing resource. Audits timecards of inpatient staff every other week using the automated time reporting system.

Essential Responsibilities:

  • Receives acuity information from all nursing units. Inputs same into computer. Processes and evaluates results of input to determine staffing needs.

  • Identifies staffing shortages. Takes appropriate action to resolve. Calls and schedules staff as required.

  • Receives staffing calls. Apprises appropriate unit or shift supervisor of pertinent information and action taken.

  • Maintains current employee information on automated scheduling/staffing database.

  • Generates reports as needed.

  • Collects, reviews timesheets for completion. Interprets and enters manual timesheets into automated time reporting system. Audits and reconciles same against schedules.

  • Coordinates local contemporary nurse agency personnel. Places and cancels requests with agencies with supervisor approval. Schedules daily assignments.

  • Uses automated system to notify staff of available vacant shifts and resolve staffing issues.

  • Prepares staff schedules for clinical departments and centralized float pools. Applies collective bargaining unit agreements and Kaiser polices and procedures to scheduling process.

Basic Qualifications:
Experience

  • Minimum one (1) year of office experience.


Education

  • High School Diploma or General Education Development (GED), or equivalent related experience.


License, Certification, Registration

  • N/A


Additional Requirements:

  • Demonstrated knowledge of and skill in organizational skills, time management, detail-oriented, oral communication, written communication, interpersonal relations, and customer service.

  • Demonstrated knowledge of and skill in database, word and spreadsheet PC applications.


Preferred Qualifications:

  • Staffing and scheduling experience.

  • Working knowledge of automated scheduling/staffing system(s).

  • Bachelor's degree.
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Date Posted

04/28/2025

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