Travel & Expense Administrator

AFL manufactures industry-leading fiber optic cable, connectivity and accessories and provides engineering and installation services for some of the largest telecom customers in the world. Our company was founded in 1984 with a single fiber optic cable and today, we manufacture thousands of products, generate an excess of $1.5B in revenue, and employ approximately 7,000 associates worldwide. At AFL, we recognize that our employees are our greatest asset. We hire and train each individual, investing in them to ensure success in their careers. With a commitment to professional development and growth, let us connect you to your next career opportunity.

What We Offer:

• Flexible time off policy
• Hybrid office schedule for qualifying employees
• 401K Company match (up to 4% - dollar for dollar)
• Professional development, training, and tuition reimbursement programs
• Excellent medical, dental, vision, and life insurance policy options
• Opportunities for career advance with an industry leading company!

Job Summary

The Travel Expense Administrator II provides support for the Travel and Expense Department. The incumbent has strong organizational and computer skills, excellent phone skills, and is required to multi-task.

Responsibilities

• Responsibilities include answering the telephone and assisting associates with travel, expense, and fleet issues in a timely manner.
• Creates spreadsheets in Excel and be able to manipulate data in pivot tables. Must be able to create presentations in PowerPoint.
• Reporting: runs routine daily, weekly and monthly reports, ie: past due reports
• Assists with profile updates as necessary ensuring profile completeness for optimum booking savings
• Assists and trains travelers on AFL's designated online booking system(s) in multiple time zones including book flights, accommodations, helping to arrange for visas or other documentation needed for international travel
• Assists travelers with expense reporting and reimbursement
• Develops strong internal working relationships with AFL Super Users
• Assists in maintaining Travel Internet page
• Assists in maintaining fleet vehicles - order, assignment and schedule for delivery, keep insurance records, registration, and accident history
• Maintains company "pool" vehicle program at AFL's headquarters - assign/schedule, keep internal record of vehicles' maintenance and utilization
• Assists in maintaining corporate credit card accounts by providing customer service internally to AFL associates and communicate to provider to resolve issues
• Assists in back-up switchboard operator and Visitor Center handling for the Executive department
• Handles other administrative tasks as requested

Personal Qualities

• Must be a quick learner with the ability to learn new software and processes
• Accurate and dependable work is essential
• Persuasive communicator with excellent interpersonal skills
• Ability to work independently

Qualifications

• Must be proficient with MS Office Products, especially excel
• Proven ability to problem solve
• Ability to analyze relevant metrics
• High attention to detail is required

Working Conditions

• The physical environment requires the employee to work indoors under climate-controlled conditions. Employee may on occasion be required to work overtime and periodically travel.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)