Administrative Associate - Level II - General Management

DESCRIPTION

We are looking for a talented Administrative Associate - Level II - General Management to join our team specializing in General Management for our Distribution Business Unit in Gaborone, Botswana.

In this role, you will make an impact in the following ways:

• Streamlining Processes: By coordinating documents and managing data entry, you'll ensure that information flows smoothly and efficiently within the team or department.
• Enhancing Decision-Making: Your research and preparation of statistical reports will provide valuable insights, aiding leaders in making informed decisions.
• Improving Accuracy: By verifying and accurately entering data into various documents and systems, you'll maintain high standards of accuracy and reliability.
• Supporting Operations: Assisting with data collection, report generation, and administrative tasks will keep departmental activities running seamlessly.
• Facilitating Communication: Preparing correspondence, arranging meetings, and handling inquiries will enhance communication within the organization and with external parties.
• Ensuring Compliance: Documenting and maintaining departmental policies and procedures will help ensure that the team adheres to organizational standards and regulations.
• Financial Management: Preparing and submitting payment documentation will support the financial operations of the department, ensuring timely and accurate transactions.
• Contributing to Improvement: Participating in business improvement projects will allow you to contribute to the continuous enhancement of departmental processes and efficiency.

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• Strong Analytical Skills: Ability to discover, interpret, and communicate both qualitative and quantitative data. This includes applying statistics, ensuring data validity, and using data visualization tools to extract meaningful patterns and business insights.
• Organizational and Coordination Abilities: Efficiently manage the preparation and coordination of visa and work permit applications, facilities maintenance, and legal licenses for vehicles, premises, and mobile radio devices.
• Effective Communication: Present conclusions and outcomes clearly to enable data-driven business decisions. This involves translating complex data into understandable insights for stakeholders.
• Planning and Prioritization: Plan and prioritize work to meet commitments aligned with organizational goals, ensuring that all tasks are completed efficiently and effectively.

• College education is essential.
• Extensive experience as an Executive/Personal Assistant is required.
• Knowledge of events planning will be an added advantage.