Administrative Associate - Level III - Human Resources

DESCRIPTION

Job Summary

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function, or organizational leader/group. Completes work with a limited degree of supervision, ensuring smooth operations within the human resources function.

Key Responsibilities

1. Administrative Support
2. Conduct research, prepare statistical reports, and address routine to complex information requests.
3. Gather, compile, and verify information to create accurate documents such as reports, presentations, and forms.
4. Maintain databases, spreadsheets, and office systems to support departmental activities.
5. Data Management
6. Perform data collection, entry, and report generation for various departmental activities.
7. Document and maintain departmental policies and procedures.
8. Coordination and Communication
9. Prepare correspondence, schedule meetings, arrange conference calls, and welcome visitors.
10. Respond to or redirect inquiries from internal and external sources about the organization or department.
11. Payment and Vendor Management
12. Prepare documentation for vendor, supplier, and third-party payments.
13. Submit payment requests into the accounting system and respond to related inquiries.
14. Process Improvement
15. Participate as a team member in business improvement assignments and projects.
16. Provide guidance as an informal resource for less experienced colleagues.
17. HR-Specific Responsibilities (for Internal Candidates)
18. Ensure compliance with Indian labor laws, labor and employment regulations, and contract labor management.
19. Support HR operations, 3PL management, flexible hiring, employee engagement, training, development, and stakeholder management.
20. Additional Tasks
21. Perform routine to complex administrative activities as needed per organizational and departmental procedures.

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• Action Oriented : Tackles new opportunities and challenges with urgency and enthusiasm.
• Communicates Effectively : Delivers clear, multi-mode communications tailored to audience needs.
• Customer Focus : Builds strong relationships and delivers customer-centric solutions.
• Ensures Accountability : Holds self and others accountable to meet commitments.
• Plans and Aligns : Prioritizes work to align with organizational goals.
• Human Resources Consulting : Applies sound judgment and HR expertise to diagnose and resolve organizational challenges while balancing stakeholder needs.
• Data Analytics : Analyzes qualitative and quantitative data to extract insights for decision-making.
• Data Communication and Visualization : Creates compelling data visualizations, reports, and dashboards to communicate findings effectively.
• Values Differences : Recognizes and appreciates diverse perspectives and cultural contributions.

• High school diploma or equivalent qualification.
• Compliance with Indian labor laws and regulations may require specific certifications for internal candidates.

• Significant relevant work experience or specialized skills obtained through education, training, or on-the-job experience.
• For internal candidates: Extensive knowledge of labor laws, contract labor management, HR operations, and employee engagement strategies.

• Expertise in Indian labor laws and employment compliances.
• Strong knowledge of contract labor management and related regulations.
• Proficiency in HR operations , including 3PL management, flexible hiring, and training and development.
• Experience in employee engagement and stakeholder management to drive HR initiatives and foster a productive work environment.