DOT Specialist

At DistributionNOW, we believe our associates are the best in the business. We value and reward hardworking, creative, and dedicated employees that desire to be part of a team committed to outstanding customer service.

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JOB RESPONSIBILITIES:• Conducts periodic random site audits of DOT vehicles to ensure compliance with Federal, State and local rules and safety requirements, identifies any and/or all deficiencies and steps necessary to rectify. • Ensures Driver Qualification files are complete and updated as required by rules and regulations • Monitor all Driver related information, medical cards and driver license (expirations and renewals) utilizing the Encompass software system • Monitor operations to ensure that staff members comply with fleet policies and procedures. • Work with each market to ensure that fleet vehicles have the proper safety equipment, i.e., fire extinguishers, first aid kits, safety cones and vehicle accident packets. • Conduct new employee training sessions on vehicle assignment, i.e., fleet policy. • Promote fleet safety activities by attending company safety meetings with Quality and Safety management to assure fleet safety is completed. • Maintain database of asset details, vehicle identification, history, availability and all other pertinent information. • Assist with periodic vehicle inventory to maintain accuracy. • Track and record the location of vehicle and driver, vehicle transfers from driver to driver and market to market and temporary assignments of pool vehicles. • Collect and summarize data to provide fuel expenses, mileage, driver status, vehicle inventory and other reports as needed. • Maintain database of driver MVR's • Problem solving and research as it relates to fleet management. • Attends on-going training. • Ability to travel up to 40% of time • Other duties, as assigned.

PREFERRED REQUIREMENTS:• High school diploma or equivalent work experience• Strong knowledge of DOT legal & regulatory compliance • This position will require knowledge of fleet administration and DOT compliance and a thorough understanding of vehicle operation and maintenance criteria • Candidates must possess strong troubleshooting and problem solving skills specifically relating to vehicle issues • Must be organized, able to multi-task, and have a strong attention to detail • Position will require excellent communication skills with exposure to all levels of management. • Extensive knowledge of Excel and proficiency with other Microsoft Office software • Good overall computer skills - working knowledge of the Microsoft Office suite and SAP• Detail-oriented and possess the ability to organize and analyze data• Training experience - teaching and manual design• Communication skills, dealing with employees from varying backgrounds and skill levels

JOB DESCRIPTION:

The DOT Compliance Coordinator will be responsible for assessing, communicating risk to DistributionNOW resulting from non-compliance.

• Using the DNOW Fleet policy and the DOT policy as a guide, administer the fleet policy to the USA fleet consisting of vehicles, trailers, and forklifts.
• Assist location managers with enquiries as to their fleet inventory, repairs, and accidents by accessing Element's web portal, emailing our Element contacts, or calling Element.
• Work with the Fleet Manager to source and to arrange purchase of fleet trucks
• Assist with Managing DOT/Fleet duties
• DOT Invoicing for JJ Keller
• Maintenance of driver DQ files
• Work with the team to conduct Fleet/DOT training events
• Monitor vehicle Planned Maintenance and engine alerts
• Resolve assigned Onix Fleet help desk tickets
• Synchronizing the ARI, Verizon & Element databases
• Assist with Verizon database fleet inventory
• Citizens Bank inventory status upkeeping
• Gemini report upkeeping
• Assist in payroll lease deduction
• Assist in PUTB review - quarterly
• Assist with Work Day "Defensive driving" upkeeping
• Manage new DOT driver onboarding

JOB REQUIREMENTS:

• High school diploma or equivalent
• Clerical background in DOT environment preferred
• Verbal and written communication skills, both internal and external
• MS Office skills (Word, Excel, Access, and PowerPoint) is required.
• Self-starter and highly motivated team player
• Detail-oriented, organized, objective, consistent, and analytical
• Goal-oriented with the ability to multi-task under pressure in fast-paced work environment
• Follow established guidelines, policies and procedures
• Other duties as assigned