Project Manager

Job Profile:Administrative Operations Specialist 3 Job Family:Administrative Operations Time Type:Full time Max Pay – Depends on experience:$72,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Description: Compensation Rate:$70,000-$72,000 per year; DOE The University Design Institute (UDI) partners with universities, higher education systems, philanthropic organizations and national governments to co-design new strategies for higher education. At Arizona State University (ASU), the Enterprise Design Practice builds design capacity, leads strategic engagements and manages leadership capacity building programs. We are s eeking a passionate, driven and agile Project Manager to join our dynamic team at UDI. This key role will lead the operational, logistics and event management efforts for leadership programs. These immersive, executive-level programs provide participants with the context, tools and deeper understanding needed to advance ASU. There are over 700 alumni across the programs. UDI’s signature leadership programs are: • Leadership Academy (LA)that provides a year-long program for ASU faculty and staff who are emerging as leaders in university activities. The program features three in-person, two-full-day workshops. • TheAdvanced Leadership Initiative (ALI)which is a 6-month immersive, high-level leadership program for executive leaders at ASU. The program includes three in-person, three-full-day workshops. This role is also expected to support and coordinate ASU-Centric Leadership efforts that connect to other units at ASU. By joining UDI, you will have the unique opportunity to shape the future of higher education at ASU. Essential Duties: • Be detail drivenwith the ability to oversee all aspects of program planning, from initial concept to final execution, ensuring timelines and budgets are met. • Navigate complexitywith the ability to keep multiple programs on track, closing and starting programs concurrently. • Build relationshipswith internal stakeholders, program alumni, cohort members, vendors, and others, ensuring their needs are met and partnerships are beneficial. • Proactively design and plan a world class experiencewhile developing long-term strategies to align program objectives with organizational goals and drive successful outcomes. • Have a fiscally responsible mindsetas they negotiate contracts and optimize resources to deliver high-quality events within financial constraints. • Communicate with excellent written and verbal skillswhen coordinating with internal stakeholders, cohort members, alumni, vendors, and delivering clear, persuasive presentations. • Be an adaptive problem solverwho can make quick and effective decisions to address and resolve unexpected challenges during the planning and execution phases of a program, with the ability to adapt to changing circumstances and requirements, often in fast-paced or high-pressure environments. • Initiation:proactively begins programs well in advance of delivery, captures and incorporates prior evaluations, cohort member goals, and aligns with program goals, as well as UDI and ASU goals and frameworks. Manage and navigate relationships with key stakeholders. Demonstrates a deep understanding of the program budget. • Planning:leverages past and present design expectations to ensure program components are delivered on time, by well-prepared contributors, within budget, and aligned with program goals. Prepares, maintains, and reports on program status reports and schedules; tracks milestones/deliverables, critical paths and dependencies; re-sets expectations as needed in consideration of program progress/outcomes. • Execution:develops and regularly updates project plans during delivery to reduce risks and achieve program objectives. On-site event management during program delivery. Successfully manages multiple programs in quick succession or concurrently. • Monitoring and control:establishes and continually monitors/manages program expectations, assigning tasks/resources, and identifying issues for resolution and course correction. Continuously monitors expenses and ensures effective budget management. Elevates issues to the director. • Closure:completes all program financial reconciliation and reporting activities at the end of program delivery. Ensures all information from after action review is documented and incorporated into future programs. • Communication:provide exceptional communication across the team and participants; responds to all inquiries regarding project status; prepares and responds to all reporting requests. Serves as primary communication point for internal and external constituents regarding status of projects and resource requirements as appropriate. Provides direction to others in meeting project timeline and deliverables. Proactively initiates discussions with internal / external constituents to avoid risks, ensure timeliness and accuracy of scheduled deliverables. Resolves day-to-day issues. Takes initiative to alert the client team to any potential challenges and risks. Desired Qualifications: • At least one year of experience in project management • Preferred project management experience specific to the higher education sector. • Preferred 3+ years experience working on executive-level leadership programs and programming. • Experience running or working on conference-style programming. • Demonstrated ability to plan and prioritize multiple and competing tasks/projects effectively. • Demonstrated experience managing programmatic and/or delivery-based budgets. • Preferred experience with Airtable, Stova, Constant Contact, Workday, and Google and MS Office suite. • Experience working with university personnel with emphasis on executive or higher education audiences. • Experience working across multiple, concurrent programs and events. • Rich experience working in diverse delivery models (in-person, hybrid, zoom, etc.). • Experience navigating a variety of organizational cultures and structures across all levels of hierarchy. Working Environment: • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%); Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%); Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts; Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. Department Statement: Established in 2019, The University Design Institute at Arizona State University advances innovation and design in higher education around the globe. Higher education has a fundamental responsibility to improve human and planetary wellbeing, and UDI’s vision is to support universities and institutions of higher education to emerge as powerful engines of social and economic impact. We are a values-driven organization with a focus on 6 critical values. • Intentional Inclusionists: We create an environment of trust, support, acceptance and safety to foster a sense of belonging and wellbeing. • Eternal Optimists: Change is an opportunity for progress, so we tirelessly work to co-create solutions to transform higher education. • Avid Learners: We embrace curiosity and an exploratory mindset to promote individual and institutional growth. • Constructive Challengers: We commit to challenge processes and perspectives in a supportive environment to push towards continuous improvement. • Collaborative Connectors: Through a culture of collaboration, we weave together a community of problem-solvers to move from ideas to implementation. • Relentless Innovators:We fail forward, take risks, and move quickly to craft solutions with purpose. Driving Requirement:Driving is not required for this position. Location:Off-Campus: Scottsdale Funding:No Federal Funding Instructions to Apply: Current Employees and Students should apply directly withinWorkdayusing the Jobs Hub. Use this link and log in using SSO:https://www.myworkday.com/asu/d/inst/1$9925/9925$9067.htmld To be considered, your applicationmustincludeallof the following attachments: • Cover letter • Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? 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For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources . Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.