AP Accountant

Gordon and Betty Moore established the foundation to create positive outcomes for future generations. Guided by this vision and the Statement of Founders' Intent, the foundation fosters path-breaking environmental conservation, scientific discovery, and preservation of the special character of the San Francisco Bay Area. We strive to make significant and durable impacts on the world. Together, we work to honor the vision of our founders and serve as stewards of the resources they have entrusted to us. We establish specific strategies based on advice from experts, identify partners who share our goals and measure results along the way. We build relationships and fund work in areas where we hope to make significant impacts; and we know that working together expands our ability to drive meaningful change. The Opportunity We are seeking an experienced and detail-oriented Accounts Payable (AP) Accountant to join our Finance team. This role plays a critical part in ensuring the integrity and accuracy of the foundation’s financial operations, including supporting the accounting and reporting for our $11.8 billion endowment. The AP Accountant is responsible for processing grants and operating transactions, maintaining the general ledger, and supporting the monthly close process. This is an excellent opportunity for a collaborative finance professional who is eager to contribute to a mission-driven organization and support a wide range of financial activities in a dynamic and evolving environment. What you will do Grants, Accounts Payable, and Expense Reports • Initiate grants, contributions and matching gifts payments through our in-house grants management system (Grant Central) integrated with Wells Fargo Bank. • Update payment confirmations in Grant Central database and record transactions in accounting system (Sage Intacct). • Review and process invoices in the Sage Intacct A/P accounting module and Wells Fargo Bank. The foundation is transitioning to a new A/P solution with Ramp, a third-party software, beginning in Q3 of 2025. This position is responsible for the implementation and fine-tuning of the new process. • Research and resolve invoice discrepancies and ensure compliance with expense and disbursement policies. • Review and process expense reports using Concur and ensure compliance with expense reimbursement policy. • Responsible for preparation and completeness of annual Form 1099s and 1096. • Participate in annual audit including preparation of audit schedules, analyses, and support. General Ledger • Perform monthly account reconciliations and prepare journal entries, as needed. • Reconcile monthly grant information with Grants system. • Responsible for month-end/quarter-end close. • Maintain fixed assets schedules and calculate monthly depreciation. • Review general ledger and perform monthly budget to variance analysis. • Assist with quarterly board materials preparation. • Participate in annual Budget and Forecast planning. Other • Prepare other federal and state filings/payments, including 1042, 592, sales and use tax returns, quarterly and annual Census surveys. • Cash flow management, including calculating monthly cash draws and operating cash transfers • Reconcile corporate credit card accounts, as needed. • Ensure processes are cross-trained and backup colleagues, as requested. • Collaborate with finance team to identify, implement, and document process improvements. • Assist with evaluation and implementation of additional modules within Sage Intacct and other systems. • Other Ad-hoc reports and special projects as assigned. What you bring with you Qualifications • Bachelor’s degree in accounting, finance, or a related field. CPA strongly preferred. • 3+ years of accounting experience, preferably in the financial services or nonprofit industry with large endowments. • Knowledge of preparation of 1099, 1042, sales and use tax filings preferred. • Systems experience with Sage Intacct, Concur, Ramp, Workday and Datarails (budget and reporting) Competencies • Rigorous attention to detail and demonstrated thoroughness and accuracy. • Strong computer skills, specifically advanced excel. Experience with Sage Intacct, Concur and grants management system preferred. • Proven ability to manage and prioritize multiple time-sensitive tasks. • Flexible and positive approach to problem solving in a collaborative team environment; comfort with ambiguity. • Willingness to complete a variety of projects to achieve group goals and an ability to work collaboratively with multiple audiences. • A desire to expand and apply knowledge. • Exceptional written and oral communication skills. • Initiative, organizational skills and creativity. • Demonstrated interest in nonprofit and/or philanthropic sector. Attributes The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners. • Committed to Excellence - We bring our best to all we do. • Passionate - Inspired by the vision of our founders, we are passionate about our work. • Collegial - We are part of a team striving toward common goals. • Open and Honest - We act with integrity, putting the good of the foundation first. • Humble and Self-Aware - Emulating our founders, we bring a sense of humility to our work. Compensation and Benefits The Moore Foundation provides a generous total compensation package that includes a competitive salary and a wide range of benefits to support your life, health, and well-being. The expected salary range for this position is between $95,000 and $115,000 per year. Our job titles and salary ranges may span more than one career level, and the salary offered to a candidate will be determined based on factors such as the scope and responsibilities of the position, job-related knowledge and skill set, depth of experience, certifications and/or degrees, and our practice of upholding salary equity within the foundation. Our health benefits include employer-paid options for medical, dental, and vision insurance for employees and dependents; a mental wellness program; paid parental leave; employer-paid disability and life insurance benefits; and pre-tax flexible spending accounts for medical and dependent care expenses. Other benefits include six weeks of paid time off per year and ten paid holidays; a 401(k) retirement savings plan with a foundation contribution of up to 10% and a Roth 401(k) option; a matching gifts program for qualifying charitable contributions; hybrid work arrangements and a home office stipend; and a commuter benefits program. To support you in achieving your career goals, the foundation offers a professional development program to all benefits-eligible employees that includes an annual financial benefit of $5,000 and paid time off to participate in educational programs. Work Arrangements/Location This position is based at the foundation’s main office in Palo Alto, CA. Candidates must be based in or willing to relocate to the San Francisco Bay Area. Under the foundation’s residency policy and hybrid work arrangements, employees must reside within a reasonable driving distance of the foundation’s Palo Alto office and work onsite a minimum of four days a month, the weeks of May and November board meetings, and on periodic occasions throughout the year when foundation business needs require. A fully remote work option will not be considered for this role. The Moore Foundation is an equal opportunity employer and welcomes applications from people of all backgrounds, cultures, and experiences. We depend on individuals who possess varied skills, perspectives and expertise. We seek to recognize many forms of excellence in candidates, attract individuals with varied identities and backgrounds and enable all employees to feel they belong and can contribute to the mission of the Moore Foundation. We do not discriminate based on race, color, religion, creed, sex, gender (including pregnancy, childbirth or related medical conditions), national origin, ancestry, citizenship, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, marital status, registered domestic partner status, sexual orientation, gender identity, gender expression or on any other basis protected by applicable federal, state or local law. We also do not discriminate based on the perception that anyone has any of these characteristics or combination of these characteristics or is associated with a person who has or is perceived as having any of these characteristics or combination of these characteristics. The foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations unless doing so would result in undue hardship for the foundation. If a reasonable accommodation is needed to participate in the job application process, please [email protected]. A request for accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response. Pursuant California Fair Chance Act and any applicable local law, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Act or applicable local law. Candidates must be currently legally authorized to work in the United States.